Kylie requested the following items be added under section II: Superintendent Report:

1)Add a Special Educaiton Paraprofessional position at Spring Creek - vote.

Cheryl requested the following items be added under section III: Finance/Facilities: 

1) Approve SCCA new hire for bus driver - vote 

2) Batting cages at PCA athletic field complexas - item for information,  

3) Electrical change order for SCCA new building installation - vote, 

4) Concrete change order for SCCA new building installation - vote

Erin  equested the following items be added under IV: Governance:

1) Discussion on potentially adding new board members at this time - item for discussion

No public comment.

Executive session was exited at 6:07 PM.

Kylie informed the board that the July CPF operational assessment is currently on track to meet at 100%.  We are still projected to finish out the 2021-2022 SY with a score of 92%, although this has not officially been confirmed by the commission.  Kylie informed the board, that SCSC monitoring has already started for the current school year as well.  With monitoring this year, PCA will not have an on-site visit.

Kylie informed the board that the July CPF operational assessment is currently on track to meet at 100%.  We are still projected to finish out the 2021-2022 SY with a score of 92%, although this has not officially been confirmed by the commission. Kylie informed the board that SCSC monitoring has already started for the current school year as well. SCCA will have an on-site visit with monitoring due to added a new building.

Kylie informed the board that the CDC has released new guidelines in regards to COVID and thus the COVID protocol plan should be updated.  Kylie presented the amended plan to the Board. 

Kylie recommended Ansley Huckeba to fill the vacant paraprofessional position at SCCA.

Kylie informed the board that the contract with Skye Strategies, the company that PCA and SCCA partnered with to assist with the grant management for the CSP Replication Grant, was about to expire.  Since the services needed from them are not as extensive as they were during the initial grant approval and implementation, Kylie was able negotiate a 41% decrease in price for the contract, at $13,200 annually.  The contract will cover the remaining years of the grant, until Sept. 2024.  

Kylie informed the board that there have been many parents from Grady County, specifically the Whigham area, that have requested for SCCA to include Grady County in their attendance zone.  SCCA currently only serves Decatur, Miller, and Seminole Counties.  With the SCCA enrollment for grades 8 and 9 remaining low due to many students going to Decatur County schools for all that the school system offers older students, Kylie is recommending that the process be started to have Grady County included in the attendance zone.  Steps include board approval, community engagement, and approval from the commission which can all be a lengthy process and would need to be started as quickly as possible.

Kylie has requested that a new Special Education para position be added at SCCA due to an increase in students with special needs this year.

Cheryl informed the board that the meal prices for students paying full-price had to increase this year to $3.25 due to the increase cost of food and supplies and has presented the school nutrition charge policy reflecting this change.

Cheryl presented the MOU for PCA and SCCA which states that SCCA will reimburse PCA for district level salaries/benefits and travel expenses incurred under PCA, Inc.  The MOU between the schools for the 2022/2023 school year provides for SCCA to PCA approximately $350,000 for the year which was included in the approved general operating budgets for both schools. There is an estimate travel expense of $25,000. 

Cheryl informed the board that the previous $110,000 that was approved for the concrete plaza at the athletic field complex would need to be increased to approximately $200,000 to finish out the landscaping.  This cost increase is due to the excess of red clay at the complex, grading to correct elevation levels, and increase of materials and labor..  Cheryl also informed the board that a fence will have to be installed as well sometime in the future.

Cheryl informed the board that PCA receives money from the state for CTAE ag teacher and young farmer positions and the state requires the governing board to approve the local plan attached to these funds. 

Cheryl presented LaDonna Coleman as a new hire for the vacant school nutrition position at PCA.

Cheryl informed the board that the fire marshal came to inspect the building on Friday, August 19, 2022 but he was not able to issue the certificate of occupancy for the new building yet.  He did give clearance to start moving furniture into the building. However there is still work needed on the building and final cleanup/waxing. Cheryl is projecting that the building will be ready for occupancy  at the first of September. .  

Cheryl informed the board that SCCA receives money from the state for CTAE ag teacher position and the state requires the governing board to approve the local plan attached to these funds. 

Cheryl informed the board that Ralph Baldwin resigned from his position as a bus driver at SCCA with August 12, 2022 being his last day.

Cheryl presented Dennis Cohen as a new hire to fill the vacant bus driver position at SCCA.

Cheryl informed the board that future plans need to include the construction of a permanent batting cage facility for the athletic field complex.  Cheryl has requested to start the process of pursuing bids to have a 3 lane enclosed batting cage constructed at the athletic field complex and estimates the cost could potentially be $100,000.  Board members advised Cheryl to begin pursuing bids for any remaining work that will need to be done at the athletic field complex to help with budgeting purposes.

Cheryl presented a $6,000 change order from the electrical contractor for the new building installation at SCCA.  This change order is due to  unforeseen code requirements and conduit installation for the data/fire alarm cables to the new building.

Cheryl informed the board that the fire marshal is requiring an installation of a concrete pad to connect the stair landing to the ADA walkway.  The cost for this concrete pad is going to be $20,000.

Kylie informed the board that with many children transferring from Home School, a policy needs to be put in place that will govern grade placement and awarding of credits for home study and non-accredited programs when these students enter back into the school system. This policy was developed in accordance with state guidelines.

Kylie presented the home study students and sports policy for approval which states that due to the structure of the school systems and academics, home study students are not eligible to take just one class and therefore cannot meet the state requirements to be able to participate in sports.

Kylie presented the school visitor and volunteer policy update to include the requirement for volunteers to be trained on FERPA requirements.  

Erin informed other board members that a few people from the SCCA community have emailed about joining the board and wanted the other board members opinions about increasing the number of board members.  Kylie reminded the board that the by-laws allow the governing board to have 7 to 11 members.  General consensus among board members was to stay at a total of 9 members at this time, but to recommend joining a commitee to anyone wanting to join the board.