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Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)

Minutes

July Finance Meeting

Date and Time

Monday July 18, 2022 at 5:00 PM

Location

Spring Creek Charter Academy Conference room

Committee Members Present

C. Weathersby, G. Flowers, H. Worsley, K. Holley

Committee Members Absent

E. Austin, R. Beamon, R. Collins

Guests Present

L. Adkinson

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C. Weathersby called a meeting of the Finance Committee of Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy) to order on Monday Jul 18, 2022 at 5:09 PM.

C.

Approve Minutes

K. Holley made a motion to approve the minutes from June Finance Meeting on 06-20-22.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Approve Agenda

K. Holley made a motion to Approve the Agenda.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.

II. Finance

A.

PCA INC - Audit Update

Cheryl gave the Committee notification that our annual audit for both PCA and SCCA will begin on August 15, 2022. 

B.

Pataula - athletic field change order approval

Cheryl is requesting approval from the Committee to change the athletic field project to include concrete in the Plaza area around the concession stand and a walkway to the parking lot - about 1600 sq. ft. of concrete. This change is not in the budget. CGM is quoting cost plus 10% with an estimated price of $90,000 to $110,000. CGM will manage this project.,

G. Flowers made a motion to Approve the change order for concrete at PCA's Athletic Complex at Cost +10% up to the estimated amount of $110,000.
H. Worsley seconded the motion.
The committee VOTED unanimously to approve the motion.

C.

Pataula - Utility Vehicle Vendor Selection

There is an established need for another utility vehicle at PCA. Will Bruner, Maintenance Coordinator, is requesting approval of the bid from Beasley Honda Yamaha Kawasaki Suzuki Kymco of Ozark, AL for a Kawasaki Mule at the cost of $11,057.93

H. Worsley made a motion to approve the bid from Beasley Honda Yamaha Kawasaki Susuki Kymco for a Kawasaki Mule at the cost of $11,057.93.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Pataula - CPF Financial Reports

The committee reviewed the Financial reports through May 2022. PCA is on track to meet on CPF Financial.

E.

Spring Creek - new building update

The new 14 classroom modular is on site at SCCA. The new building will not be ready by start of school. SCCA administration has contingencies in place so that the school year will not be delayed.

F.

Spring Creek - GA DOT RIght of Way Proposal

The GA DOT is acquiring property to expand GA Hwy 97 in Bainbridge, GA sometime in 2023 or 2024. They have proposed a purchase price of $10,400 for approximately .28 acres of our land at SCCA. 

H. Worsley made a motion to accept the Proposal from GA DOT of $10,400 for approximately .28 acres of land at SCCA.
K. Holley seconded the motion.
The committee VOTED unanimously to approve the motion.

G.

Spring Creek - CPF Financial Reports

The Committee reviewed financial reports through May 2022. SCCA is on track to meet on CPF Financial.

III. Closing Items

A.

Adjourn Meeting

H. Worsley made a motion to adjourn the meeting at 5:53.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:53 PM.

Respectfully Submitted,
C. Weathersby