Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
March 2022 Board Meeting
Date and Time
Monday March 21, 2022 at 6:00 PM
Location
SCCA Lunchroom
Directors Present
E. Austin, E. Lenz, G. Flowers, K. Gilbert, L. Hixon, R. Collins, R. Lane
Directors Absent
J. Sanders, R. Sapp
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
H. Worsley, L. Adkinson, R. Beamon
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Approve Executive Session Minutes - February 2022
E.
Approve Agenda
F.
Public Comment
There was no public comment.
II. Executive Session
A.
Executive Session - Personnel
III. Superintendent Report
A.
PCA Resignations
Kylie presented resignations from the following personnel at PCA:
Nakisha Thornton - effective March 17, 2022
Kitty Bodiford - end of the 2021-2022 school term
Stanton Wilkerson - end of the 2021-2022 school term
Carrie Webb - end of the 2021-2022 school term
Kathy Thornton - end of the 2021-2022 school term.
B.
PCA New Teacher Hires for 2022-2023
Kylie is recommending hiring the following people for teaching positions at PCA for the 2022-2023 school year: Kendall Joiner, Ashley Evans, Layla Jarrell, Sealy Pierce, Hannah Wilkerson, Brooks Carter, and Prairie Smith
C.
SCCA Teacher Contract Cancellation
Prairie Smith's contract with SCCA will be cancelled as she will be taking the open AG Teacher position at PCA.
D.
SCCA New Teacher Hire for 2022-2023
Kylie is recommending the hiring of Kitty Bodiford for the AG Teacher position at SCCA for the 2022-2023 school year.
E.
PCA - 2020-2021 SY Comprehensive Performance Framework results
PCA met in all 3 areas: Academic, Financial (95 points), and Operational (98 points).
F.
SCCA - 2020-2021 SY Comprehensive Performance Framework results
SCCA met in Financial (100 points)and Operational (98 points), and is "Approaching" in Academics.
G.
PCA - FY22 SCSC Monitoring CAP
After SCSC monitoring there were 3 minor Findings against PCA. We will complete the CAP with the vote on the amended bullying policy tonight. PCA is still projected to receive a score of 94 on the Operational CPF.
H.
SCCA - FY22 SCSC Monitoring CAP
After SCSC monitoring there were 3 minor Findings against SCCA. We will complete the CAP with the vote on the amended bullying policy tonight. SCCA is still projected to receive a score of 94 on the Operational CPF.
I.
PCA - Operational CPF Dashboard
PCA is on target to meet on the Operational CPF.
J.
SCCA - Operational CPF Dashboard
PCA is on target to meet on the Operational CPF.
K.
Bullying Policy amendment
L.
Gifted Policy Amendment
M.
Assessment Policies and Procedures amendment
N.
2022-2023 Dress Code for PCA/SCCA
Administrators from both schools requested a revision to the student Dress Codes. We have support from many teachers, staff, and parents for the removal of any type of "uniform". They are presenting the attached dress code for Board approval. The new dress code would take effect with the 2022-2023 school year.
IV. Finance/Facilities Committee Report
A.
PCA INC - Fiber Project
Bids were submitted for the Fiber project to connect the District Office and PCA. This qualifies for and Cheryl will request erate funding of 80% which will leave PCA responsible for the remaining 20%. The Finance Committee is recommending the Board accept the bid from SRTG (formerly Pronet) for $40,218.00 which will include all switches.
B.
PCA - FY23 General Operating Budget
This is the first presentation of the Initial FY23 Budget. The final budget will be presented and approved at the Finance Meeting and Board Meeting in April.
C.
SCCA - FY23 General Operating Budget
This is the first presentation of the Initial FY23 Budget. The final budget will be presented and approved at the Finance Meeting and Board Meeting in April.
D.
Public Comment on FY23 General Operating Budgets
There was no public comment.
E.
Pataula - CPF Financial Assessment Report
PCA is projected to Meet on the CPF Financial Assessment.
F.
Spring Creek - CPF Financial Assessment Report
SCCA is projected to Meet on the CPF Financial Assessment.
G.
SCCA - Bus Lease/Purchase
The finance committee is recommending the lease/purchase of 2 new buses for SCCA. The 72 passenger, gas powered buses will have air conditioning and Cameras installed. A May/June delivery is expected. The Finance Committee is recommending a 5 year lease price from Yancey in the amount of $53,618.34 per year.
H.
SCCA Network Switches erate
Network switches and hardware are needed to connect the new 14 classroom modular at SCCA to the existing buildings. This will also be an 80% erate project, SCCA will be responsible for the remaining 20%. The Finance Committee is recommending the Baord accept the bid from CDW of $15,799.00.
I.
SCCA Electrical Panel emergency purchase
It has been determined that a new electrical panel is needed at SCCA to safely power the addition of a new 14 classroom modular. The Finance Committee is requesting an emergency purchase of this panel from A West Electrical in the amount of $10,140.00. This bid states a 8 week shipping date which is not guaranteed due to COVID delays affecting the industry.
V. Governance Committee Report
A.
Annual Board Governance Trainings Dates
No discussion needed as everyone has completed or let Kylie know when they are scheduled to complete.
B.
Annual Board Retreat
Please confirm you nightly stay with Cheryl. There are rooms reserved for 4/21 for all attendees. The retreat will begin 4/22 around 8:30 and last until that afternoon.
Kylie requested item II B be deleted from the agenda. Cheryl requested the following items be added to the agenda:
Section IV, Item H: Spring Creek Network Switches erate - vote
Section IV, Item I: Spring Creek Electrical Panel emergency purchase - vote