Cheryl informed the board that under the Finance and Facilities section that SCCA freezer vendor selection needed to be added as an item for vote and PCA water and sewage vendor needed to be added as an item for vote.  Kylie informed the board that under the Governance Committee section an item for information regarding a board member resignation needed to be added.

No public comment was made.

Executive session was exited at 6:16 PM.

Executive Session was exited at 6:28 PM.

Kylie informed the board of a resignation notice submitted by Ashton Griffin effective November 9, 2021.  Kylie has requested the board to not eliminate the position but due to a decrease in SPED students at SCCA, the position will not be filled at this time.

Kylie presented the I-ready purchase to the board for approval.  The purpose of purchasing this program is to provide intervention services to students in grades 7 - 8.  However, a pilot of the program will be available for all students to use.  The pilot is free with the purchase of 3 professional development sessions for $5,250.00.  This is actually less expensive than the original quote for use of the program for just 7th and 8th grade, and professional development is required in order to purchase or pilot the program.

Kylie informed the board that PCA is currently projected to score a 100 on the CPF operational dashboard for the 2021-2022 school year.

Kylie informed the board that SCCA is currently projected to score a 100 on the CPF operational dashboard for the 2021-2022 school year.

Kylie informed the board that both schools were entering their 6th week without any positive COVID cases.  Kylie also informed the board that the school's lawyer has been contacted about the federal mandate that is slotted to go into effect on 01/01/2022 regarding businesses receiving federal money requiring employees to either be vaccinated or have weekly COVID testing.  The lawyer is reviewing the mandate and other guidelines to see if it will apply to our schools and will draft a policy to present to the board in December in the event that the mandate does go into effect and will apply to our schools.

Cheryl presented the CPF Financial Assessment report to the board based on September financials which concluded the first quarter for fiscal year 2022.  Overall expenses are at 22.8% spent for the first quarter and the CPF financial assessment predictor for PCA is a 95.

Cheryl presented Keisha Jackson as a new hire to fill the vacant position in school nutrition at PCA.

Cheryl presented Timothy Hudson, currently employed as a school custodian, to fill the district level bus mechanic position.

Cheryl presented William Bruner as a new hire to fill the district level maintenance coordinator position.  The recommendation was discussed in Executive Session #2, which Tiffany Bruner did not attend.  Tiffany Bruner did not participate in any discussion concerning the recommendation and did not vote on the matter.

Due to the fact that Board Chair Tiffany Bruner's husband has been hired to work for the organization, an item for her resignation was added to the agenda.  Tiffany Bruner resigned from the Governing Board leaving a vacancy for Board Chair.  Tiffany recommended Vice-Chair Erin Lenz for Board Chair and Rochelle Sapp for Vice Chair prior to resigning.

Cheryl presented the deficit reduction monthly report for board approval to submit to the Department of Education.  The report shows that SCCA no longer has a deficit.  Cheryl also informed the committee that the annual audit was completed with no findings and submitted to the state for approval.  Cheryl is hopeful that once the audit results have been reviewed by the state, SCCA will no longer be required to submit this deficit reduction monthly report.

Cheryl informed the board that the original order placed for the freezer was cancelled by the manufacturer.  The cost through Douglas Equipment, the vendor who was originally awarded the bid, has increased by $6,000 over the original budget of $19,765 and will take another 12 weeks to complete.  Cheryl presented the recommendation of the finance committee for a new vendor, Webstaurant Store, for the purchase of the freezer at a cost of $15,000.  The new vendor will also not require the extra expense of a concrete floor being constructed, as with the original vendor.

Erin Lenz presented the remaining virtual training dates to board members that they must complete.  In addition, Rochelle Sapp and Grayson Flowers, as well as any new members added this year, will need to complete an in-person training session as well.

Kylie informed board members that they will still need to complete this Board self assessment if they have not done so.

Erin Lenz informed the board that Blake Brock has resigned from the governing board effectively immediately.

Based on recommendations from previous board chair, Tiffany Bruner, Erin Lenz was nominated to fill the position as board chair and Rochelle Sapp was nominated to take over as vice chair.

Rochelle Sapp informed board members that the next scheduled meeting dates are January 18, 2022 and April 14, 2022.