The Agenda was amended as follows:

II. Superintendent Report

add Item N. Teacher Retirement.

There was no public comment.

There was no public comment on the FY2021 Amended General Operating Budget.

A PCA para requested a move to the School Nutrition Program. This left a paraprofessional position open. Kylie recommends that long-term sub, Crystal Waltman, be hired for this open permanent position.

Kylie gave the Board the updated COVID information:

PCA has had 23 positive COVID cases and SCCA has had 13 positive cases since the beginning of the school year. At this time PCA has 3 classes quarantined  - 59 students and staff. SCCA has all of middle school and 1 other class quarantined at this time with 95 students and staff involved. 27% of PCA students are learning virtually, with 9% at SCCA.

PCA is 100% compliant for SCSC Operational CPF.

SCCA is 100% compliant for SCSC Operational CPF.

Kylie presented PCA's annual SCSC Monitoring and Corrective Action Plan.  There was was one minor "finding" and "adverse practice" that were easily remedied with a form change and procedure change.  The CAP has been submitted to the SCSC, but we have not yet received a response.  

Kylie presented PCA's annual SCSC Monitoring and Corrective Action Plan.  There was was one minor "finding" and "adverse practice" that were easily remedied with a form change and procedure change.  The CAP has been submitted to the SCSC, but we have not yet received a response.  

The SCSC Comprehensive Performance Framework grades schools in 3 areas: Academic, Financial and Operational. For the 2019-2020 school year PCA met standards in Financial and Operational areas. Academics was not applicable due to the cancellation of Milestones and CCRPI with the COVID shutdown of schools in March of 2020. PCA met in Financial areas with a score of 90 and in Operational areas with a score of 96.

The SCSC Comprehensive Performance Framework grades schools in 3 areas: Academic, Financial and Operational. For the 2019-2020 school year SCCA met standards in Financial and Operational areas. Academics was not applicable due to the cancellation of Milestones and CCRPI with the COVID shutdown of schools in March of 2020. SCCA met in Financial areas with a score of 80 and in Operational areas with a score of 96.

Kylie presented the Board with the proposed 2021-2022 School Calendar for PCA. The administration and leadership team have reviewed and approved the proposed calendar. The calendar assumes we will have a five day in-person week; tentative for COVID.

Kylie presented the Board with the proposed 2021-2022 School Calendar for SCCA. The administration and leadership team have reviewed and approved the proposed calendar. The calendar assumes we will have a five day in-person week; tentative for COVID.

Due to the loss of instructional time last year and this year due to COVID related quarantines, Kylie is recommending that PCA hold Summer School this year. For K-8 Summer School would be required for some students for promotion and strongly recommended for others. High School would use this for Credit Recovery and Offer SAT prep classes in Math and Writing for remediation. The budget would include salaries for teachers, paraprofessionals, bus drivers, school nutrition workers, a stipend for Administration, and monies for curriculum purchases. The proposed budget for PCA's Summer School is $82,890.  CARES II grant money will be used to cover the costs. 

Due to the loss of instructional time last year and this year due to COVID related quarantines, Kylie is recommending that SCCA hold Summer School this year. Summer School would be required for some students for promotion and strongly recommended for others. The budget would include salaries for teachers, paraprofessionals, bus drivers, school nutrition workers, a stipend for Administration, and monies for curriculum purchases. The proposed budget for SCCA's Summer School is $64,890.  Kylie has acquired a grant of $30,000 from Calder Foundation to cover part of the costs. CARES II grant money will be used to cover the remaining costs.  .

Kylie informed the Board that Donna Bernstein, middle grades teacher at PCA, has decided to retire this year. 

The finance committee presented the amended FY 21 General Operating Budget for PCA to the board for their review. This is the second and final amendment for this fiscal year. PCA originally amended the budget to account for austerity cuts. However we received 60% of those cuts back in our newest allotment projections from the state. The amended budget shows an overall revenue increase due to austerity reductions and carryover from federal grant awards last year. PCA also received a COVID relief grant through the charter school program. Expenses increased as well due to an increase in our RESA contract for special education services and COVID related expenses. The committee also noted that transportation and school nutrition expenses decreased drastically due to our current four day school week. PCA's projected surplus increased overall due to these factors.  The finance committee will present this amended budget again at the March meeting and ask for a vote.

The CPF Financial Assessment reports show 52% of the budget spent through the month of December. PCA is on track with budget spending.

The finance committee presented the amended FY 21 General Operating Budget for SCCA to the board for their review. This is the second and final amendment for this fiscal year. SCCA originally amended the budget to account for austerity cuts. However we received 60% of those cuts back in our newest allotment projections from the state. This allotment also shows a decrease in QBE funding based on actual student enrollment. The amended budget shows a small overall revenue increase due to austerity reductions and carryover from federal grant awards last year. Expenses increased as well due to an increase in our RESA contract for special education services and COVID related expenses. The budget also captures some salaries that were omitted in the last budget amendment.   SCCA's projected surplus decreased overall due to these factors.  The finance committee will present this amended budget again at the March meeting and ask for a vote.

The CPF Financial Assessment reports show 52% of the budget spent through the month of December. SCCA is not on track with budget spending until the budget deficit/long term debt issue  is hopefully resolved in the next audt or the debt is paid down.

The SCCA Deficit Reduction Plan must be submitted o the Department of Education monthly until our fund balance is out of its deficit. The finance committee presented the monthly reports through December 2020. The deficit should finally start decreasing in January's report due to grant money being received..

Tiffany received an email from David Hendrickson that he was resigning from his position as Board member.  This will leave an open position on the Board that will be addressed at the Board retreat.

The Governance Committee met in December to finalize the selection of Board goals based on the assessment Board members completed early in the school year. Those goals were identified as:

1. Formalize Committee Work

2. Board Member recruitment for the 2020-2021 school year

The committee is asking the Board to approve these goals.

All committees will be drafting a Job Description for their committee. The Governance Committee is submitting their job description for Board approval. The other committees will work on this at the Retreat.

The Governance Committee approved the amended Annual Board Calendar and is submitting it for full Board approval.

The Governance Committee presented the amended By-Laws to the Board for approval. The By-Laws were amended to reflect the committee structure changes and to clarify the check signing policy.

A tentative date of April 10th had been set for the annual Board Retreat. However, several Board members have conflicts with this date. The Governance Committee will meet on Monday, March 1, 2021 and will set a new tentative date at this time.

Don't forget the recorded trainings after participating in the live training. There is a test at the end.