Cheryl informed the committee that the federal government issued another round of CARES Act funding to school systems and PCA will receive $842,000 and SCCA will receive$506,000.  This money will need to be spent by September of 2022.  We are still working on the the needs for this funding but ideally it will be spent in the same manner as other federal funds that we receive.  Cheryl is recommending that the main focus of this money be used towards salaries unless we are notified that the 10% austerity cut will be removed from our state allotment in FY 22.

Cheryl presented the November CPF financial assessment for PCA.  November showed the budget being overspent but this was in large due to the additional supplements issued to all staff.  Cheryl informed the committee that while reviewing the budget, no total function code was overspent but that objectives within the functions were overspent and thus an amended budget will need to be presented in February to be voted on in March.

Cheryl presented the November CPF financial assessment for PCA.  November showed the budget being overspent but this was in large due to the additional supplements issued to all staff.  Cheryl informed the committee that while reviewing the budget, no total function code was overspent but that objectives within the functions were overspent and thus an amended budget will need to be presented in February to be voted on in March.  The SPED budget was not approved until a later date and funds from the carryover from the previous year are still waiting to be applied.  There are also some Title expenditures not captured in the current budget which will need to be included with the amended budget.

Cheryl informed the committee that SCCA received notification from the Department of Education  that  SCCA's general fund had a deficit of $499,205 in their unassigned fund balance for FY 2020.  The deficit was created when the auditors reported our long term debt on the balance sheet as current debt. This caused our FY 2020 financial statements to have a deficit. Cheryl presented the committee with a deficit plan that needs approval and statements that will need to presented monthly. She also notified the committee that a public notice will need to be printed in the legal organ and monthly reports will be submitted to the GADOE. 

Cheryl presented the committee with an invoice from Mike Floyd Paving. This vendor was awarded the contract over the summer for septic tank system installation and site work. During the installation of the modular building and their approved work it was discovered that 6" fire main lines needed to be installed. This installation was necessary to operate the sprinkler system in the building. The invoice has not been paid because the extra work was not approved by the school. However, after further investigation, our project manager determined that the work was absolutely necessary and within current economic values. The invoice totals $50,460 and would be paid using Walton Grant funds.  Tiffany Bruner expressed concern about potential legal and financial ramifications due to the work not being approved before performed. Cheryl stated that since the vendor was awarded the original contract they needed to submit a change order to the original scope. She would get Mike Floyd Paving to submit a change order for documentation and that this invoice would not be paid until the change order was in hand. The committee agreed that the school is responsible for payment at this time even though the vendor did not get prior approval.