The meeting minutes from the October 19, 2020 finance committee meeting were tabled due to technical difficulties within the board on track system.

Cheryl informed the committee that under the finance section, item D for SCCA site work needed to be removed from the agenda due to no further updates.  Cheryl also stated that an item for vote for Opus software needed to be added as well as an item for information about the audit for both schools.

Cheryl presented the CPF financial assessment through the end of September to the committee.  The budget for PCA is currently at 25% spent.  The Pre-K budget, COVID grant purchases, and the central office building purchase are excluded from the budget figures.  The maintenance and operation repair expenses show overspent due to some repairs that had to be made to some of the A/C units at the school discovered during a routine maintenance filter check.

Cheryl presented the CPF financial assessment through the end of September to the committee.  The budget for PCA is currently at 25% spent.  The Pre-K budget, COVID grant purchases, and the central office building purchase are excluded from the budget figures.  Instructional supplies show to be over budget due to the required purchase of curriculum but revenue from the USED grant is not included in the budget for this.  The repairs budget for maintenance and operations shows overspent due to some required A/C repair work as well as keeping the floors waxed was not included in the original budget.  The CPF financial assessment shows that the budget currently meets across the board.

Cheryl presented the bid from Quality Fence Company for completion of the baseball field fencing for $56,538.  Cheryl requested the committee to approve sending this bid to the board for approval.

Item removed from agenda.

Cheryl presented the Opus Software to the committee for approval to be sent to the board to vote on.  The Opus software is a budgeting software that ties in with QuickBbooks that was created by Avolon.  This software would help streamline budgeting and eliminate errors.  The cost of this software is $9,800 but Avolon has offered a 40% discount which brings the total cost down to $5,880 for the first year and Avolon will do all onboarding for free.

Cheryl presented the audit results and informed the committee that PCA will lose points off its CPF due to the capital asset schedule that was established when the school was opened.  Both schools will be affected because the start-up loan for SCCA is not being included towards SCCA but instead being applied against PCA.  The payroll protection program loan taken out will also affect the CPF as it is being put in as a long-term liability.