Cheryl requested the agenda be amended as follows:
III. Facilities/Finance - Remove D. Spring Creek Site Work
III. Facilities/Finance - Replace D. with PCA - Opus Software - vote
III. Facilities/Finance - Add E. SCCA - Opus Software - Vote
III. Facilities/Finance - Add F. Annual Audit - FYI

There was no public comment.

Kylie updated the Board on COVID-19 positive cases at each school: As of today, the 53rd day of school for PCA, 2 students and 1 teacher have tested positive; today, the 51st day of school for SCCA, 3 students and 1 teacher have tested positive. Since September when it was approved for High School students to return to Face to Face learning, for Middle School students to move from class to class and students to begin eating in the cafeteria PCA has not had any new cases. Safety protocols seem to be working as there has not been a lot of spread in these cases. 26% of students at PCA are still virtually learning which is down from around 40%; 18% of students at SCCA are still virtually learning which is down from 29%. Our protocols are working, however, Kylie recommends that we continue to offer Distance Learning for second semester due to the increase in positive cases - state wide.

Kylie presented Operational checklists for PCA for the month of October. We are getting back on track since the pandemic started. PCA is meeting all targets and all state reporting is on track.

Kylie presented Operational checklists for SCCA for the month of October. We are getting back on track since the pandemic started. SCCA is meeting all targets and all state reporting is on track.

Linda Miller advised the Board that Lauren Stone, a paraprofessional at Spring Creek, had tendered her resignation.

Mrs. Miller advised the Board that due to the high number of SPED students enrolled at Spring Creek there is a need for an additional paraprofessional position. This additional person will allow us to better serves the needs of these students. Cheryl noted that surplus funds at SCCA would cover this addition to the budget.

Mrs. Miller recommend the Board hire Ashton Griffin as a paraprofessional at Spring Creek. She will replace Lauren Stone who resigned. Ms. Griffin comes highly recommended.

The Finance Committee submitted the PCA CPF Financial Assessment Reports and monthly reconciliation reports through September for Board review. At approximately a quarter through the school year 24.6% of the budget has been spent.

The Finance Committee submitted the SCCA CPF Financial Assessment Reports and monthly reconciliation reports through September for Board review. At approximately a quarter through the school year 25.4% of the budget has been spent.

The Board previously approved an expenditure of approximately $63,000 to complete the Baseball fencing at PCA. Cheryl submitted the project for bids and 2 bids were returned. Quality Fence submitted a bid for $56,538 and Pro Fence submitted a bid for $70,896.52. The finance committee recommends the Board accept the bid from Quality Fence.

Cheryl and the finance committee is recommending the purchase of Opus Software for PCA in the amount of $5880. This software is through the company Avalon that was used to help close out financial reports in the past. At this time Cheryl is creating formulas for budgeting and creating spreadsheets for reports by hand. . This software will help Cheryl with creating reports, mapping expenditures to accounts, auto pulling salary and benefits. The company will do on-boarding of information which will save Cheryl time.

Cheryl and the finance committee is recommending the purchase of Opus Software for PCA in the amount of $5880. This software is through the company Avalon that was used to help close out financial reports in the past. At this time Cheryl is creating formulas for budgeting and creating spreadsheets for reports by hand. . This software will help Cheryl with creating reports, mapping expenditures to accounts, auto pulling salary and benefits. The company will do on-boarding of information which will save Cheryl time.

Pataula and Spring Creek received their annual audit reports  from Mauldin & Jenkins, the CPA company used to audit our financial records. Pataula received one finding from the audit process. The finding was related to updates to the capital asset schedule. Spring Creek received two findings on their audit. One was in regards to revenue recognition where a loan was classified as revenue and should have been coded a liability and small revenue entries that were coded incorrectly. The other finding was tied to the expenses in the capital asset schedule. There are no other material weaknesses reported and no significant deficiencies.   The financial audit was submitted to the DOE and Commission before the deadline.

Kylie and Cheryl completed their training in November. Kylie reminded the others to sign up for their training and to remember there were 8 additional 1 hour sessions with a mandatory quiz at the end. Kylie reminded everyone that Board members are allowed two "call-in" meetings a year due to medical reasons and that Board emails are subject to the open records act.

Members who had not previously completed the Conflict of Interest forms completed them tonight. It was decided that the December meeting be cancelled.