Cheryl requested to add as an item for discussion a potential closeout schedule for FY21.

Cheryl presented the amended general budget for FY21. Cheryl stated this amended budget includes changes to included adjustments to the Title funds to include all revenue to offset the expenses as well as adjustments to salaries to reflect actuals from what was presented in the budget before. This amended budget also includes the added position for the Pandemic Coordinator. Cheryl also stated that the long-term sub bus driver would not be returning this year.

Cheryl presented CPF Financial Assessment Report for fiscal year ending 2020.  Cheryl informed the committee that PCA finished out the year overspent on the budget by 4% but that these figures could change because of journal entries she may potentially have to make after the year end audit is completed.

Cheryl is requesting to add positions for 2 more bus monitors to the budget. She stated that since the long term sub is not returning, she has allotted funds from this budgeted position to pay for these bus monitor positions. Of the 6 bus routes, 2 do not have bus monitors and with the added COVID precautions being taken this year, each bus route will need a bus monitor to assist.

Cheryl presented the FY21 Amended General Operating Budget. Changes to the amended budget include adding the school nurse position, adding the instructional coach salary in under Title funds, and changing the part-time custodian position to full-time. Cheryl also stated that she added in the revenue from the US ED Replication grant to the budget as well as expenses associated with this grant which includes the Assistant Principals salary and supplies.

Cheryl presented CPF Financial Assessment Report for fiscal year ending 2020. Cheryl informed the committee that PCA finished out the year underspent on the budget by 10% but that these figures could change because of journal entries she may potentially have to make after the year end audit is completed.

Cheryl presented a change order from Vanguard to the committee in reference to the new modular building installation at SCCA.  The change order includes a change in the pricing on the booster pump which was originally quoted as $35,000 but is now only costing $9,700 as well as an additional $7,800 for decking for walkways.

Cheryl informed the committee that she needs to change the part-time custodian position to a full-time position due to the lack of interest in the part-time opening.

Cheryl presented a potential close out schedule for monthly financial reports.  Cheryl stated she was concerned about repercussions of presenting the month close out financials a month behind as current protocol has been.  Rhonda advised that as a CPA, many companies present their month end financials a month behind and there shouldn't be any issues continuing this policy.