Pataula Charter Academy
Minutes
PCA March 2026 Board Meeting
Date and Time
Monday March 16, 2026 at 6:00 PM
Location
Spring Creek Charter Academy Lunchroom
Directors Present
G. Flowers, J. Apke, J. Duncan, J. Earp, L. Hixon, R. Lane
Directors Absent
G. Whalen, K. Gilbert
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
D.
Approve Minutes
E.
Public Comment
F.
Executive Session - Personnel
Although a motion was made to enter executive session at 6:10, with the change to the agenda an executive session was not needed. Therefore, the motion was rescinded.
II. Superintendent Report
A.
PCA Resignation
Ashlyn Rogers is resigning effective at the end of the 2025-2026 SY.
B.
PCA New Positions for 2026-2027 SY
Enrollment numbers reflect the need for two additional SPED Teacher Positions for the 2026-2027 SY. These positions are reflected in the preliminary budget.
C.
Social Media Restrictions Policy
This Policy was created to meet the requirements of SB 351 and must be in place by April 30, 2026.
D.
PCA 2025-2026 SCSC Operational Monitoring
PCA had no findings in the 2025-2026 Operational Monitoring.
E.
PCA Operational CPF Dashboard
PCA is on track to meet on the Operational CPF for the 2025-2026 SY with a projected score of 100.
F.
Enrollment Updates
There are no significant enrollment updates.
III. CFO/Business Director Report
A.
Bus Shop HVAC
The Finance Committee is requesting approval install a new HVAC system in the bus shop. Baker Distributing Company submitted a bid of $6,942.78.
B.
FY 2027 Initial Budget
This is the first presentation of the initial FY27 General Operating Budget. The Finance Committee reviewed line items and there is a projected surplus of $39,633.
C.
Public comment on FY 27 Budget
There was no verbal or written comment on the initial FY 27 General Operating Budget.
D.
Alert system purchase
The Finance Committee is requesting approval for the purchase of a safety alert system from Raptor Technologies using annual security grant funds. The purchase price is $7,203.33 for both schools combined. This will provide "Panic" buttons for certified personnel and includes monitoring, training and mapping services to meet requirements in new state law.
E.
Financial reports
Board members reviewed financial reports through January 2026. PCA is on track to meet on Financial CPF.
F.
$2000 state supplement
The governor's AFY 26 budget included a $2000 supplement for all positions earned on school
allotment sheets. This does not cover every staff member. The Finance Committee is requesting approval to spend additional general operating funds of $87,607.00 so ALL staff receive this supplement in addition to the allotment for positions earned from the state.
The following changes were made to the Agenda:
II. B. Change to PCA New Positions - Vote