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Pataula Charter Academy

Minutes

Pataula - March Finance Meeting

Date and Time

Monday March 16, 2026 at 5:00 PM

Location

SCCA Conference room 

Committee Members Present

C. Weathersby, G. Flowers, J. Apke, J. Earp, K. Holley

Committee Members Absent

C. Boyd, H. Worsley

Committee Members who arrived after the meeting opened

J. Earp

Guests Present

L. Adkinson

I. Opening Items

A.

Record Attendance

J. Earp arrived at 5:16 PM.

B.

Call the Meeting to Order

C. Weathersby called a meeting of the Finance Committee of Pataula Charter Academy to order on Monday Mar 16, 2026 at 5:07 PM.

C.

Approve Minutes

G. Flowers made a motion to approve the minutes from Pataula - January Finance Meeting on 01-26-26.
K. Holley seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Approve Agenda

G. Flowers made a motion to Approve the agenda.
J. Apke seconded the motion.
The committee VOTED unanimously to approve the motion.

II. Finance

A.

FY 2027 General Operating Budget

This is the initial presentation of the Pataula FY27 General Operating Budget. The committee reviewed line items, PCA has a projected surplus of $39,633.

B.

Bus shop HVAC

Cheryl is asking approval to install a new HVAC system in the Bus Shop. Baker Distributing Company submitted a bid of 6,942.78. 

J. Earp made a motion to approve the installation of a new HVAC system in the bus shop from Baker Distributing Company for the price of $6,942.78.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.

C.

Safety Alert System Purchase

Cheryl is seeking approval to purchase a safety alert system from Raptor Technologies at a price of $7203.33 for both PCA and SCCA. This system will provide "Panic" Buttons to certified staff and monitoring, training and mapping service. 

J. Apke made a motion to approve the purchase of a safety alert system from Raptor Technologies at a price of $7203.33.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Financial Reports

Committee members have reviewed the financial reports through January 2026. PCA is on track to meet on Financial CPF. 

E.

$2000 state supplement

The governor's AFY 26 budget included a $2000 supplement for all positions earned on school allotment sheets. This does not cover every staff member. Cheryl is asking approval to spend additional general operating funds, so ALL staff receive this supplement in addition to the allotment for positions earned from the state.

G. Flowers made a motion to approve using General Operating funds in the amount of $87,607.00 so ALL staff members will receive the $2,000.00 supplement from the Governor's AFY 26 budget.
J. Apke seconded the motion.
The committee VOTED unanimously to approve the motion.

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:37 PM.

Respectfully Submitted,
C. Weathersby