Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
November 2025 Board Meeting
Date and Time
Monday November 17, 2025 at 6:00 PM
Location
Spring Creek Charter Academy lunchroom
Directors Present
G. Flowers, G. Whalen, J. Apke, J. Duncan, L. Hixon, R. Lane
Directors Absent
J. Earp, K. Gilbert, N. Johnson
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
D.
Approve Minutes
E.
Approve Executive Session Minutes
F.
Public Comment
G.
Executive Session - Personnel
II. Superintendent Report
A.
PCA Teacher Hiring Recommendation
B.
PCA Paraprofessional Hiring Recommendation
C.
PCA - Operational CPF Dashboard
Monitoring has been completed, we are awaiting the final report. PCA is on target to meet on Operational CPF.
D.
SCCA - Operational CPF Dashboard
Monitoring has been completed, we are awaiting the final report. PCA is on target to meet on Operational CPF.
E.
Enrollment Updates
Open Enrollment for the 2026-2027 SY has begun. Marketing plans are underway.
- PCA enrollment variance is expected to earn an "approaching standards" on the CPF, based on
October 2025 FTE count.
- SCCA enrollment variance is expected to earn an "approaching standards" on the CPF, based on
October 2025 FTE count.
III. CFO/Business Director Report
A.
Pataula - monthly financial reports
The Finance Committee reviewed PCA monthly financials through September 2025. PCA is on track to meet on Financial CPF.
B.
SCCA - monthly financial reports
The Finance Committee reviewed SCCA monthly financials through September 2025. SCCA is on track to meet on Financial CPF.
C.
Pataula - Sound system purchase
The Finance Committee voted to approve an upgrade to the sound system in the PCA gym to help with assembly gatherings and sport announcements. They are requesting full Board approval to purchase a sound system from Live Sound Consulting for $12,050.
IV. Governance Committee Report
A.
Annual Board Retreat
The annual Board retreat is set for January 23, 2026 at Hotel Duval in Tallahassee. Please let Cheryl know if you will be spending one night or two.
B.
Board Committees
Now that all Board seats are occupied, committees need to be reorganized - after discussion the following committees and committee chairs have been appointed:
Finance Committee - Jamie Earp, Chair; Grayson Flowers, Josh Apke.
Governance Committee - Lindsey Hixon, Chair; Nicole Johnson, Josh Duncan.
Academic Excellence Committee - Ronnie Lane, Chair, Kakeya Gilbert, Gail Whalen.
V. VI. Ad Hoc Facility Committee
A.
Spring Creek - Facility Update
The Ad Hoc Facility Committee gave an update on new Construction at SCCA. Grayson, Cheryl and Heather met with the Development Authority of Bainbridge & Decatur County regarding our request for Bond Issuer. The authority board approved our request for bond issuance. There are several steps to get us to closing with a TEFRA Hearing and Decatur County Commissioner approval on December 9th. Then we will have a bond validation hearing in January and a Superior Court proceeding in February to finalize all of the legal procedures. We should be able to close on the bond in March. All construction plans are being finalized now so we can apply for our land disturbance permit.
B.
SCCA - Lawyer Engagement Letters
The Committee is requesting approval to sign engagement letters with the law firms that will serve as borrowers counsel and bond counsel for closing on the bond.
VI. Academic Excellence Committee
A.
Set Academic Excellence Committee Meeting
The next meeting of the Committee is set for Thursday, December 4, 2025.
There was no public comment.