The following items need to added to the Agenda:

II. E. PCA New Hire - Vote

III.J. PCA INC Financial Policy Amendment - Vote

V.A. Spring Creek Facility Update - FYI is changed to Spring Creek Facility - Vote

There was no public comment. 

Gail Whalen, potential Board Member candidate,  was present and interviewed by Board Members. 

Bubber Birdsong has requested to be released from his contract effective October 9, 2025. 

PCA is on target to meet on Operational CPF.

Spring Creek is on target to meet on Operational CPF. 

PCA enrollment as of Oct. 7 (FTE Count Day) was at 564 (a 3.4% variance from enrollment projections submitted to the SCSC- approaching standards), and 77 on the waiting list.

SCCA enrollment as of Oct. 7 (FTE Count Day) was at 474 (a 4.4% variance from enrollment projections submitted to the SCSC- approaching standards), and 72 on the waiting list.

Kylie has tasked the principals of each school to implement an aggressive Open Enrollment Marketing campaign to increase our numbers. She is asking for Board member help as well. 

Kylie is recommending the Board hire Hunter Preston, Student Teacher assigned to Matt Fowler, to fill the part-time position open due to the resignation of Bubber Birdsong. Hunter will graduate in December with a Health/PE degree.  He will assume the duties of Middle School Baseball Coach as well. 

The Finance Committee reviewed Pataula financials through August 2025. PCA is on track to meet on Financial CPF. 

Cheryl is requesting approval to Surplus the attached list of obsolete technology to Premier Surplus, INC. This is inline with our technology disposition policy.

Cheryl informed the board about a consent order received from the Georgia Department of Natural Resources, EPD Division. Pataula has been operating under a disturbance permit since 2015. Because the permit expired and was not renewed, the school is required to pay a $1,800 penalty and submit a landscape plan to establish final stabilization. Once the plan is approved by the EPD, it must be fully implemented within 11 months.

The Finance Committee is requesting full Board approval to spend $9104.47 with Quality Fencing to install a fence around the parking lot and field house at PCA. Safety Grant funds will be used. This will keep vehicles from driving on the grass and help with erosion and safety issues. 

The Finance Committee is requesting full Board approval for Mobile Communications to upgrade the Radio system at Pataula at a price of $12,915. 

The Finance Committee reviewed Spring Creek  financials through August 2025. SCCA is on track to meet on Financial CPF. 

School administration and the SNP director at SCCA are recommending the termination of SNP employee Angela Nash. She has been through the progressive disciplinary process. 

School administration and the SNP Director at SCCA are requesting the open part-time SNP position be increased to a full time position.  SNP guidelines and workload show the need for this increase. 

Cheryl and the SNP director are recommending Brooklyn Moore for the open SNP position at SCCA. 

The finance committee is requesting approval to amend the financial policy for PCA INC to include more information regarding emergency purchases. 

The Board discussed the interview with Gail Whalen,  prospective Board Member. 

Scheduled for January 23, 2025. Cheryl will contact Erin Lenz, Marketing Director, for assistance with locating a venue and planning for the event. 

The Governance Committee is requesting approval to adopt the bylaws for the newly formed Spring Creek Charter Academy INC. 

Due to the newly formed Spring Creek Charter Academy INC, the bylaws for Pataula Charter Academy INC were amended. The Governance Committee is requesting Board approval. 

This item has been amended to be a voting item. The facility committee recommends selecting CGM Construction as the Construction Manager at Risk for our new Spring Creek project. This recommendation follows a thorough evaluation and scoring process of the three firms that submitted proposals. CGM achieved the highest overall score and offered the lowest general conditions and overhead fees.