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Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)

Minutes

October Finance Meeting

Date and Time

Monday October 20, 2025 at 5:00 PM

Location

Central office board room  

Committee Members Present

C. Boyd, C. Weathersby, G. Flowers, H. Worsley, K. Holley, L. Hixon

Committee Members Absent

J. Earp

Guests Present

L. Adkinson

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C. Weathersby called a meeting of the Finance Committee of Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy) to order on Monday Oct 20, 2025 at 5:07 PM.

C.

Approve Minutes

K. Holley made a motion to approve the minutes from August Finance Meeting on 08-18-25.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Approve Agenda

The following amendments were added to the Agenda:

Add II.E. PCA INC Financial Policy Amendment - Vote

G. Flowers made a motion to Approve the Agenda as amended.
L. Hixon seconded the motion.
The committee VOTED unanimously to approve the motion.

II. Finance

A.

Pataula - Fence vendor approval

Cheryl is requesting approval to use Safety Grant funding for Quality Fencing to install a fence around the field house at PCA at a purchase price of $9104.47. This will prevent individuals from driving on the grass and help with erosion and safety concerns. 

C. Boyd made a motion to Approve the use of Security Grant monies for Quality Fencing to install a fence around the new field house at PCA.
H. Worsley seconded the motion.
The committee VOTED unanimously to approve the motion.

B.

Pataula - Radio Purchase

We have had an issue with our hand held radios at PCA for some time. It is recommended to install a repeater and upgrade our devices. Cheryl is asking for approval to upgrade the radio system with the vendor that currently supplies our radios - Mobile Communications for $12,915. 

C. Boyd made a motion to approve the radio system upgrade by Mobile Communications at PCA for $12,915.
L. Hixon seconded the motion.
The committee VOTED unanimously to approve the motion.

C.

Pataula - Monthly Financial Reports

The committee reviewed financials through August 2025. PCA is on track to meet on Financial CPF. 

D.

SCCA - Monthly financial reports

The committee reviewed financials through August 2025. SCCA is on track to meet on Financial CPF. 

E.

PCA INC Financial Policy Amendment

Approval to amend PCA INC Financial Policy to include more information regarding emergency purchases. 

H. Worsley made a motion to Approve the PCA INC Financial Policy as amended.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.

III. Closing Items

A.

Adjourn Meeting

L. Hixon made a motion to Adjourn the meeting at 5:30.
G. Flowers seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:30 PM.

Respectfully Submitted,
C. Weathersby