Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
August 2025 Board Meeting
Date and Time
Monday August 18, 2025 at 6:00 PM
Location
PCA Inc. Central Office
Directors Present
G. Flowers, J. Duncan, J. Earp, K. Gilbert, L. Hixon, N. Johnson, R. Lane
Directors Absent
None
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
C. Boyd, H. Worsley
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
Cheryl asked for the following addition to the agenda:
- Add III. F. - PCA After-School Program Low Enrollment - VOTE
Lindsey asked for the following removal from the agenda:
- I.G. - Potential Board Member Interview
D.
Approve Minutes
E.
Approve Executive Session Minutes
F.
Public Comment
G.
Executive Session - Personnel
H.
Executive Session - Legal
II. Superintendent Report
A.
PCA Para Resignations
Michelle Avera and Rakeita Curry have resigned from their para positions.
B.
PCA Para Hires
C.
2025-2026 Gifted Manual revisions
D.
PCA - Operational CPF Dashboard
PCA is on target to meet on the Operational section of the CPF for the 2025-2026 SY.
E.
SCCA - Operational CPF Dashboard
SCCA is on target to meet on the Operational section of the CPF for the 2025-2026 SY.
F.
Enrollment Updates
Kylie gave the Board updates on enrollment numbers as of the 1st day of school. PCA in on target to "meet" enrollment targets and SCCA is on target to "approach" enrollment targets on the CPF. Both schools still have over 100 students on waiting lists.
III. CFO/Business Director Report
A.
PCA Monthly Financial Reports
Cheryl presented PCA financial reports through June 2025. PCA is on target to meet on the CPF for the 24/25 SY.
B.
PCA - Custodial Position Hire
C.
SCCA Monthly Financial Reports
Cheryl presented SCCA financial reports through June 2025. SCCA is on target to meet on the CPF for the 24/25 SY.
D.
SCCA - architectural drawings
Representatives from the Project Management Team were present to show the Board the SCCA site and building plans to date. The site plan presented did not include the future sites for athletic fields. Kevin will reach out to Studio 8 to have those added back into the final site plan prior to publishing to stakeholders. While USDA will not allow us to use their funds to build athletic fields, we want to represent where they will be when we can fundraise and/or build up a fund balance to construct them. We are awaiting approval from the USDA to post an RFP for a construction management company (CM at Risk).
E.
SCCA - architect agreement amendment
Cheryl informed the Board that we did not include a kitchen designer in the original architectural RFP or contract because we wanted to use the same plans as PCA's kitchen. However, our architectural firm has run into issues since the plans are almost 10 years old. Therefore, it is necessary to hire a kitchen consultant to finalize plans.
F.
PCA After-School Program - Low Enrollment
Cheryl informed the Board that at this time only 2 families (a total of 4 students) had enrolled in the After-School Program. To fund the program (pay staff), we would need at least 12 students enrolled. Therefore, at this time, we are postponing the start of the program until next month's Board meeting. If we have not reached the enrollment needed to make the program financially sustainable, the Board will vote to close it.
IV. Governance Committee Report
A.
Board Member Resignation
Erica Austin submitted her resignation from the Board effective July 22, 2025.
B.
Annual Board Self-Assessment
If you have not completed the annual Board Self-Assessment, please do so. Several members had trouble getting into BoardOnTrack and were assisted to regain access so this task could be completed.
C.
Annual Board Commitment Agreements and Conflict of Interest Disclosure
All members who have not yet signed this, need to make sure you get them from Miss Lyn at the next meeting.
No public comment