Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)

April 2025 Board Meeting

Date and Time

Monday April 21, 2025 at 6:00 PM EDT

Location

PCA Inc. Central Office

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Record Attendance  
  B. Call the Meeting to Order  
  C. Approve Agenda Vote
  D. Approve Minutes Approve Minutes
    Approve minutes for March 2025 Board Meeting on March 24, 2025  
  E. Approve Executive Session Minutes Vote
  F. Public Comment  
  G. Executive Session - FERPA Vote
  H. Executive Session - Personnel Vote
II. Superintendent Report
  A. PCA Teacher Hires for 25/26 SY Vote
   

- Jaimi Hingson - Elementary

 
  B. SCCA - New Gifted Teacher Position Vote
   

- We would like to add a Gifted Teacher Position at SCCA for the 25/26 SY.  This will increase the amount of pull-out gifted services we can provide.

 
  C. SCCA Teacher Hires for 2025-2026 SY Vote
   

- Pam Oliver - MS teacher 

- Jonelle Baskette - Special Ed Teacher

- Alan Beckett - PE/football coach

 
  D. SCCA Para Hire for 25/26 SY Vote
   

- Brad Bell

 
  E. SCCA Resignation FYI
   

- Jenni Downs is resigning effective at the end of her 24-25 SY contract.

 
  F. SCCA Termination Vote
   

- Recommendation to terminate the employment of Marcellous Deshun effective immediately.

 
  G. PCA/SCCA 25/26 School Year Curricula Approval Vote
  H. PCA - Operational CPF Dashboard FYI
   

- On target to meet on Operational CPF 

 
  I. SCCA - Operational CPF Dashboard FYI
   

- On target to meet on Operational CPF

 
  J. Enrollment Updates FYI
   

- The lotteries for the 2025-2026 SY were held in January.  PCA has 587 tentatively enrolled (11 short of full) with 89 on the waiting list.  SCCA has 518 tentatively enrolled (34 short of full - high school) with 101 on the waiting list.

 
III. CFO/Business Director Report 6:00 PM
  A. PCA INC - Intrafi Agreement Vote
   

Approval to enter into an agreement with the Bank of Edison and Intrafi 

 
  B. PCA Monthly Financial Reports FYI
   

monthly financial reports through February 2025

 
  C. PCA - FY 26 General Operating Budget - final presentation FYI
   

final presentation of Pataula's budget for FY 2026

 
  D. PCA FY 26 Budget - public comment FYI
  E. PCA FY 26 General Operating Budget Approval Vote
   

Adoption of Pataula's FY 26 budget

 
  F. Pataula - Fence vendor approval Vote 5 m
   

Approval for fencing as part of our safety grant funds

 
  G. SCCA - Monthly Board Reports FYI
   

Review monthly financials through February 2025

 
  H. SCCA - FY 26 General Operating Budget - final presentation FYI
   

final presentation of the FY 26 budget for SCCA

 
  I. SCCA FY 26 Budget - Public Comment FYI
  J. SCCA - FY 26 General Operating Budget Approval Vote
   

Adoption of SCCA's FY 26 budget

 
  K. SCCA - Activity Bus Purchase Approval Vote
   

approval to purchase two pre-owned multifunction activity buses including 60 month warranty for $177,970 from American Bus Sales . This was the only vendor that was able to quote used buses to closely match the buses that are in PCA INC fleet

 
IV. Governance Committee Report 6:05 PM
  A. Board Conflict of Interest Policy Amendment Vote
   

- amended to reflect changes in HB1122 required by July 1, 2025 - Limits restrictions on Governing Board membership to include only "executive level" employees of local boards of education as opposed to ALL employees of local boards.

 
  B. Required Annual Board Training FYI
   

Governance Training Dates – 

 

Athens – The Classic Center

April 22, 12:00 p.m. – 5:00 p.m. - New Governing Board Member Training*

April 23, 9:00 a.m. – 5:00 p.m. – Training for All Governing Board Members

 

*New board members will complete 2 additional hours of training through virtual, asynchronous sessions.

 
  C. Annual Board Self-Assessment FYI
   

Complete the annual Board Assessment on BoardOnTrack by May 9.

 
V. Ad Hoc Superintendent/CFO Evaluation Committee
  A. Superintendent/CFO Evaluation Policy Vote
   

- As part of Succession Planning this process has been reviewed by the Ad Hoc Committee and will be formalized with a policy.  The evaluation process for the 2024-2025 SY will be starting soon.

 
VI. VI. Ad Hoc Facility Committee
  A. SCCA - Architect approval Vote
   

Approval to hire architect to design new construction that will accommodate horizontal growth

 
VII. Closing Items
  A. Adjourn Meeting Vote