Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
July 2025 Board Meeting
Date and Time
Location
Spring Creek Charter Academy Lunchroom
Agenda
| Purpose | |||
|---|---|---|---|
| I. | Opening Items | ||
| A. | Record Attendance | ||
| B. | Call the Meeting to Order | ||
| C. | Approve Agenda | Vote | |
| D. | Approve Minutes | Approve Minutes | |
| Approve minutes for June 2025 Board Meeting on June 23, 2025 | |||
| E. | Approve Executive Session Minutes | Vote | |
| F. | Public Comment | ||
| G. | Potential Board Member Interview | Vote | |
| H. | Executive Session - Personnel | Vote | |
| I. | Executive Session - Legal | Vote | |
| II. | Superintendent Report | ||
| A. | SCCA Para Hire | Vote | |
|
- Brittany Kelly |
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| B. | Personnel Policy revision | Vote | |
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- Amended to include Donor Leave per HB 235 requirements and Social Security Notice per HB 37 requirements. |
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| C. | Attendance Policy | Vote | |
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-updated to include requirements of HB 268 - referrals to DFACS and RESA for failure to attend school for 30 consecutive days without notification of withdrawal, enrollment in another school, or intent to homeschool; chronic absenteeism and attendance review teams. |
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| D. | FERPA Policy | Vote | |
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- Updated to meet requirements in SB 212 (restriction on disclosure of PPI to political persons/groups) and HB 268 (timeframe for inspection and revisions to records). Further clarification on legal definitions and guidelines for both disclosing and accessing student records. |
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| E. | Enrollment Policy | Vote | |
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- updated to comply with new guidelines from HB 268 - disclosures and documents required for permanent enrollment |
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| F. | Student Record Transfer Policy | Vote | |
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- Updated to comply with new requirements under HB 268 - new timelines for record transfer, new requirements for what is included in student education records |
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| G. | Parents' Bill of Rights Policy and Procedures update | Vote | |
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- updated to meet new requirements of HB 268 - annual review date and timely record transfer |
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| H. | 2025-2026 504 Manual | Vote | |
| I. | 2025-2026 Special Education Manual | Vote | |
| J. | 2025-2026 MTSS Manual | Vote | |
| K. | PCA - Operational CPF Dashboard | FYI | |
|
- On target to meet on Operational CPF |
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| L. | SCCA - Operational CPF Dashboard | FYI | |
|
- On target to meet on Operational CPF |
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| M. | Enrollment Updates | FYI | |
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- The lotteries for the 2025-2026 SY were held in January. PCA has 580 tentatively enrolled (18 short of full) with 89 on the waiting list. SCCA has 513 tentatively enrolled (39 short of full; from 52 last month) with 86 on the waiting list. |
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| III. | CFO/Business Director Report | ||
| A. | PCA INC -Employee Group Life Insurance Coverage | Vote | |
|
Approval to purchase $25,000 life insurance for each employee for life & AD&D for a total annual premium of $11,108. This will be coverage for all employees at SCCA and PCA |
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| B. | PCA Monthly Financial Reports | FYI | |
|
review financials through May 2025 |
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| C. | PCA - Custodial Position Hire | Vote | |
|
Approval to hire the following for Custodial Personnel
Full time - Larry Leavette Parttime - Otis Davis |
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| D. | SCCA Monthly Financial Reports | FYI | |
|
Review financials through May 2025 |
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| E. | SCCA - Bus Purchase | Vote | |
| F. | SCCA - Construction Update | FYI | |
| G. | SCCA - School Nutrition Hire | Vote | |
|
Whitney Olds resigned her permission as SNP manager so we will promote from within for that position. this is approval to fill that vacant position with Pam Snipes |
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| H. | SCCA - School Resource Office hire | Vote | |
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Approval to hire Shannon Fisher for vacant SRO position |
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| IV. | Governance Committee Report | ||
| A. | Board Member Resignation | FYI | |
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- Jennifer Sanders has submitted her resignation from the Board. |
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| B. | Annual Board Self-Assessment | FYI | |
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Complete the annual Board Assessment on BoardOnTrack by June 20. |
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| C. | Annual Board Commitment Agreements and Conflict of Interest Disclosure | FYI | |
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- Board members who were absent last month need to complete. |
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| V. | Ad Hoc Superintendent/CFO Evaluation Committee | ||
| A. | Superintendent/CFO Evaluation Policy | FYI | |
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- Supt. and CFO Evaluation Survey for Board Members |
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| VI. | VI. Ad Hoc Facility Committee | ||
| VII. | Closing Items | ||
| A. | Adjourn Meeting | Vote | |