Sophia Suarez, a parent of PCA asked two questions of the board.  She asked about Homeschool Spanish Academy that was a previous vendor and questioned why they are no longer an option.  
She also requested to have her child's private speech therapist as a vendor option in the future.  

Krystin Demofonte shared the following in her Executive Director Report:

The family liaisons are hosting a holiday winter wishes card exchange and literature inspired gingerbread house contest for the PCA community.  

PCA Schoolwide Learner Outcomes (SLOs) are the goals for all of our students and our school culture.  Each month PCA will be focusing on one with the students, families and staff.  This month the focus was on "Navigators of the Digital World"

The SPED space for lease, that was discussed and approved in the board meeting in November, is now ready for occupancy.  Most likely it will be utilized after the winter break.   

The Family Liaisons are working on the following: setting up and leading monthly parent workshops,
attending LP meetings to assist in translation, working on the Beehively site for HSTs and continuing to work on auditing the PCA Facebook page.  Some current parent concerns are that students are getting board with virtual activities and they are concerned with there being no roll over funds for next year and wanting to know the allotted planning amount for next year.

COVID-19 Update: All school events will continue to be virtual.  Families were notified of in person services options.  

PCA Staffing Update: This month PCA hired Enrichment Specialist Kimberle Smith and Elizabeth Koontz.


 

This agenda item was struck at the beginning of the meeting.

Kelly Durso, explained her thought regarding the Executive Director Evaluation process.  She  stated there were two things she wanted to accomplish during this session:

1. Form a subcommittee and their objective(s)
2. Vote to form a subcommittee (2 members) and nominate a committee chair                   

Kelly Durso and Jennifer Faber shared some highlights and advantages to using the Board on Track CEO Evaluation tool for the Executive Director Evaluation.  

Kelly Durso recommended the Board use Board on Track and the Evaluation tools it provides.

Objectives for Subcommittee were outlined by the Board President as the following:

• Complete a timeline (decide when surveys go out, when Krystin’s self-evaluations is due etc.)
• Determine who should be surveyed, what our authorizer would like to see etc.  

JD Luckesen commented regarding those that should be surveyed.  He feels that all staff that are direct reports to Krystin Demofonte on the org chart are those that he would want to complete a survey and report back regarding Krystin Demofonte's performance.  He also suggested having not only a yearly evaluation but also a mid-term check-in/evaluation.

Amanda McArthur suggested that a survey be given to various stakeholders of PCA and gather data about a variety of objectives Krystin Demofonte is expected to meet at the Executive Director.

The Kelly Durso shared that articles and/or YouTube videos that the PCA Board finds helpful regarding the evaluation process can be emailed to Jenn Faber to be shared with the board members.

The board discussed a timeline for the evaluation.  Kelly Durso shared that June is a big board meeting and is historically when the CEO evaluation has been finalized, the memo is delivered and the CEO package is determined. Kelly Durso noted that we need to ask legal if it needs to be delivered in a public board meeting.  The Board agreed to begin the evaluation process in March and would need the framework from the subcommittee in February (at the board meeting).  The framework would include meetings they want to have with the board (in closed session) as they move through the process.  It was determined that the subcommittee will be responsible to start and complete the evaluation process.

Kelly Durso made a motion to nominate Amanda McArthur for the subcommittee.
JD Luckesen seconded the motion.

Amanda McArthur made a motion to nominate Kelly Durso for the subcommittee.
Johnny Tran seconded the motion.

Amanda McArthur will chair the subcommittee.

Jessica Ackermann made a motion to create the CEO Evaluation subcommittee

JD Luckesen seconded the motion.

Unanimous

JD Luckesen requested that he receive an update from Krystin Demofonte regarding public comment from the parent this evening, which she agreed to.

Note that the year should be 2021.