Pacific Coast Academy

Minutes

Regular Board Meeting

Date and Time

Thursday March 12, 2026 at 6:00 PM

Location

Pacific Coast Academy Office

13915 Danielson St. #200, Poway, CA 92064

Directors Present

Benjamin Fung, Eric Banatao, Jessica Ackermann, Kim Gill, Patty Adams

Directors Absent

None

Guests Present

Jennifer Faber, Krystin Demofonte, Shari Erlendson

I. Opening Items

A.

Call the Meeting to Order

Benjamin Fung called a meeting of the board of directors of Pacific Coast Academy to order on Thursday Mar 12, 2026 at 6:03 PM.

B.

Roll Call of Board Members

C.

Public Comments

There were no public comments.

D.

Approval of the Agenda

Jessica Ackermann made a motion to approve the agenda.
Kim Gill seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Executive Director Report

II. Finance

A.

2025-2026 Second Interim Report

Kim Gill made a motion to Approve the 2025-2026 Second Interim Report.
Patty Adams seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Resolution Regarding Employee Retention Stipends

Jessica Ackermann made a motion to Approve the Resolution Regarding Employee Retention Stipends.
Kim Gill seconded the motion.
  • The Board approved with the following revisions, which align with the school’s fiscal responsibility while continuing to support staff retention and organizational stability.
  • The Employee Retention Stipend will be issued in August rather than June.
  • Eligibility for the stipend requires that the staff member return to duty for the 2026–2027 school year and work full-time during the months of July and August.
  • The Board approved that the final stipend amounts will be determined in June, upon completion and approval of the school’s final budget, at which time funding availability will be confirmed.
  • The Board further clarified that stipend amounts are not guaranteed at any rate, but may be awarded up to the identified amount, and shall not exceed the approved maximum amounts
The board VOTED unanimously to approve the motion.

C.

2025-2026 Independent Auditor Selection

Patty Adams made a motion to Approve CLA (CliftonLarsonAllen LLP) as the independent auditor.
Jessica Ackermann seconded the motion.

The board approved to contract with CLA (CliftonLarsonAllen LLP)

The board VOTED unanimously to approve the motion.

D.

Three-Year Audit Contract with Wilkinson Hadley King & Co. LLC

Patty Adams made a motion to Terminate the Three-Year Audit Contract with Wilkinson Hadley King & Co. LLC.
Kim Gill seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Resolution Regarding Joint Powers Authority Notice of Potential Withdrawal

Jessica Ackermann made a motion to Approve Resolution Regarding Joint Powers Authority Notice of Potential Withdrawal.
Patty Adams seconded the motion.
The board VOTED unanimously to approve the motion.

III. Other Business

A.

Transcripts from Non-Accredited Schools

Kim Gill made a motion to Approve Transcripts from Non-Accredited Schools.
Patty Adams seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Graduation Rate - Certificate of Completion

IV. Consent Agenda

A.

Approve Minutes

Patty Adams made a motion to approve the minutes from Regular Board Meeting on 01-22-26.
Kim Gill seconded the motion.
The board VOTED unanimously to approve the motion.

B.

2026-2027 Vendor Agreement

C.

2025-2026 Parent Student Handbook

D.

Resolution: Non-Average Daily Attendance Summer School

E.

Admissions/ Public Random Drawing/Lottery Policy

F.

2026-2027 Special Field Trips Over $80

G.

2025-2026 Employee Handbook

H.

2025-26 Compensation Policy - Stipend Chart & Certificated Coordinator Salary

I.

2026-2027 Compensation Policy

J.

English Learner Master Plan

K.

Comprehensive School Saftey Plan

L.

Invoices/Purchasing Quotes Over $100,000

M.

Approve Consent Agenda

Patty Adams made a motion to Approve the Consent Agenda.
Kim Gill seconded the motion.
The board VOTED unanimously to approve the motion.

V. Closed Session

A.

Employee Performance Evaluation: Executive Director § 54957(b)

The board went into closed session at 6:46 pm and returned to open session at 8:10 pm.  There was nothing to report.  

VI. Closing Items

A.

Announcement of Next Scheduled Meeting- June 3 at 6:00pm

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:11 PM.

Respectfully Submitted,
Benjamin Fung