Alturas International Academy
Minutes
Board Meeting
Date and Time
Wednesday December 12, 2018 at 6:00 PM
Location
151 N Ridge Ave, Idaho Falls, ID 83402
Directors Present
C. Gilbert, C. Hatch, C. Hunter, C. Ogden, J. Allen, J. Mayo, J. Watkins, K. Weaver, L. Stimpson
Directors Absent
A. Lybbert
Ex Officio Members Present
M. Ball
Non Voting Members Present
M. Ball
Guests Present
B. Bingham
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
J. Allen called a meeting of the board of directors of Alturas International Academy to order on Wednesday Dec 12, 2018 at 6:09 PM.
C.
Approve Minutes
C. Hatch made a motion to approve minutes from the Board Meeting on 11-15-18 Board Meeting on 11-15-18.
J. Mayo seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Consent Agenda
There were no changes to the agenda.
II. Public Forum
A.
Public Forum
None
III. Finance
A.
Year-to-date Financials
This agenda item was tabled until C. Hunter arrived to give his input.
C. Hunter made a motion to approve the financials that M. Carignan sent via email in November.
C. Ogden seconded the motion.
The board VOTED unanimously to approve the motion.
IV. High School
A.
Committee Report
Bluum has indicated that we will need to raise around $2.5 million in addition to potential grant money from them and the federal government. Options for grants are being reviewed. J. Mayo is putting together a brochure to give to community partners. K. Weaver and L. Stimpson are drafting a letter to Terry Ryan.
V. Policies - 2nd Read
A.
8200 Local School Wellness
This policy was tabled until Executive Director Ball and Principal Bingham meet with Leslie Hartley to discuss the changes being made at the federal level.
B.
8230 Nutrition Standards
This policy was tabled until Executive Director Ball and Principal Bingham meet with Leslie Hartley to discuss the changes being made at the federal level.
VI. Policies
A.
4400 Relations with Law Enforcement and Child Protective Services
C. Gilbert made a motion to approve Policy 4400 subject to the grammatical error corrections.
C. Hatch seconded the motion.
The board VOTED unanimously to approve the motion.
B.
8300P5 Violent or Criminal Behavior
This policy was tabled until a later date as it is not one needed for our February accreditation.
C.
2240 Class Size
The Board will strive to achieve ratios consistent with the following state class size ratio goals:
Grades K, 1, 2, 3: 24
Grades 4, 5, 6, 7, 8: 26
A class size shall be considered overloaded when it exceeds the following number of students:
K: 24
1st Grade: 26
2nd and 3rd Grades: 26
4th - 8th Grades: 28
Grades K, 1, 2, 3: 24
Grades 4, 5, 6, 7, 8: 26
A class size shall be considered overloaded when it exceeds the following number of students:
K: 24
1st Grade: 26
2nd and 3rd Grades: 26
4th - 8th Grades: 28
C. Hatch made a motion to to approve Policy 2240 based on the information passed around by Principal Bingham.
C. Gilbert seconded the motion.
The board VOTED unanimously to approve the motion.
D.
2435 Advanced Opportunities
C. Hatch made a motion to to approve Policies 2435 and 2435F.
J. Mayo seconded the motion.
The board VOTED unanimously to approve the motion.
E.
2435F Advanced Opportunities Participation Form
C. Hatch made a motion to to approve Policies 2435 and 2435F.
J. Mayo seconded the motion.
The board VOTED unanimously to approve the motion.
F.
8320 Fire Drills and Evacuation Plans
It was discussed that the Administration will adopt procedures consistent with policies approved by the Board.
C. Gilbert made a motion to approve Policies 8320 and 8320P subject to the additional language.
L. Stimpson seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Other Business
A.
Fundraising for k-8
M. Ball discussed the need for a strong fundraising campaign to raise 40K for things such as additional cameras, soundboards, etc. C. Hunter is planning on doing the golf tournament again, although a date has not been set. C. Gilbert, C. Ogden, and J. Watkins will meet to talk about ideas for a marketing campaign similar to Mind the Gap. Facilities needs to be added as one of the options on the schoolwebsite for people to be able to donate to. Another opportunity to explore is Idaho Gives, a 24-hour day of online giving for Idaho nonprofits.
B.
Performance Report
Principal Bingham reviewed our 2018 Annual Performance Report from the PCSC. We received Good Standing in Academic Gen Ed Outcome, Honor in Operational Outcome, and Honor in Financial Outcome.
VIII. Executive Session
A.
Executive Session
J. Mayo made a motion to move into Executive Session pursuant to Idaho Code 74-206(1)(b) Personnel.
C. Hunter seconded the motion.
The board VOTED unanimously to approve the motion.
Executive Session began at 7:48 p.m.
Present:
J. Allen
C. Gilbert
C. Hunter
C. Ogden
A. Lybbert
C. Hatch
J. Watkins
L. Stimpson
K. Weaver
J. Mayo
C. Hunter made a motion to move out of Executive Session.
C. Gilbert seconded the motion.
The board VOTED unanimously to approve the motion.
Executive Session ended at 8:00 p.m.
IX. Executive Session Action
A.
Executive Session Action
C. Hunter made a motion to approve the action that was discussed during Executive Session.
J. Mayo seconded the motion.
The board VOTED unanimously to approve the motion.
X. Closing Items
A.
Adjourn Meeting
K. Weaver made a motion to adjourn the meeting.
L. Stimpson seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:01 PM.
Respectfully Submitted,
C. Ogden