City on a Hill Charter Public School
Minutes
September 2021 Governance Committee Meeting
Date and Time
Monday September 20, 2021 at 4:00 PM
This meeting took place remotely pursuant to the March 12, 2020 Baker-Polito Administration announcement of an emergency order temporarily modifying the state’s open meeting law.
Committee Members Present
Andres Tejeda Soto (remote), Jeff Jablow (remote), Jessica Yang (remote), Melisa Lemire (remote)
Committee Members Absent
None
Guests Present
Maddie Collins (remote), Sonya Pratt (remote), Trippetta Simmons (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
Jessica Yang called a meeting of the Governance Committee of City on a Hill Charter Public School to order on Monday Sep 20, 2021 at 4:06 PM.
C.
Approve July 2021 Meeting Minutes
Melisa Lemire made a motion to approve the minutes from July 2021 Governance Committee Meeting on 07-27-21.
Andres Tejeda Soto seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Andres Tejeda Soto |
Aye
|
| Melisa Lemire |
Aye
|
| Jessica Yang |
Aye
|
| Jeff Jablow |
Aye
|
II. General Updates
A.
General Updates
III. SY22 Board Calendar & Committee Structure
A.
SY22 Board Calendar and Committee Structure
Jessica Yang, Committee Chair, led the Committee in reviewing the SY22 Board Calendar and Committee Structure, which has already been distributed to the Board of Trustees. The Committee asked management if the meetings were already entered into the Board management system, Board on Track.
Management confirmed that all meetings have been entered into Board on Track and scheduled according to the SY22 Calendar, with one Committee meeting rescheduled due to a conflict.
The Committee then discussed the current Board of Trustees Committee structure and adjustments to be made when Board member's terms expire and if the two board candidates join the Board. The discussion concluded with the Committee sharing the background of each board candidate to determine an appropriate committee assignment.
Management confirmed that all meetings have been entered into Board on Track and scheduled according to the SY22 Calendar, with one Committee meeting rescheduled due to a conflict.
The Committee then discussed the current Board of Trustees Committee structure and adjustments to be made when Board member's terms expire and if the two board candidates join the Board. The discussion concluded with the Committee sharing the background of each board candidate to determine an appropriate committee assignment.
IV. Compliance Update
A.
Compliance Update
This section of the agenda was not covered.
V. Board Growth & Engagement Conversation
A.
Board Growth & Engagement Conversation
Jessica Yang, Committee Chair, led the Committee in a discussion of Board candidate recruitment in alignment with the Committee's goal of having 15 Board members. The Committee sought clarity about the public posting for City on a Hill Board members.
Sonya Pratt, Executive Director, shared that in meetings with other Charter partners, many charter peers agree that the best advertising strategy for new Board members is through leveraging current Board member's networks.
The Committee discussed publishing the City on a Hill Board member public posting to their own networks and emphasized the importance of recruiting City on a Hill parents and alumni to become Board members. Pratt shared that she will also publish the posting to City on a Hill's Parent Council and alumni network.
The Committee concluded discussion by setting the goal of recruiting two new Board members by December 2021.
Sonya Pratt, Executive Director, shared that in meetings with other Charter partners, many charter peers agree that the best advertising strategy for new Board members is through leveraging current Board member's networks.
The Committee discussed publishing the City on a Hill Board member public posting to their own networks and emphasized the importance of recruiting City on a Hill parents and alumni to become Board members. Pratt shared that she will also publish the posting to City on a Hill's Parent Council and alumni network.
The Committee concluded discussion by setting the goal of recruiting two new Board members by December 2021.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:25 PM.
Respectfully Submitted,
Jessica Yang
These two Board candidates are on the agenda to be voted onto the Board of Trustees at the September 2021 meeting.