Jordan Pina, Deputy Chief of Staff, provided an overview of progress to completion of the probationary conditions of City on a Hill Circuit Street's renewal, and confirmed that all deliverables due at the time of the meeting had been shared with the Department of Elementary and Secondary Education (DESE). She also shared that deadlines for two conditions are currently being reevaluated due to the COVID-19 Pandemic, including the confirmed extension of the deadline for the requirement of governance training and action plan (Condition #6) to September 30, 2020 and the pending recommendation of the Commissioner to the Board of Elementary and Secondary Education (BESE) to extend the deadline for demonstrating academic success (Condition #7) to December 31, 2023.

Next, Pina shared that all remaining components of City on a Hill Circuit Street and City on a Hill Dudley Square's consolidation, including bylaws updates, a consolidated Accountability Plan, an updated enrollment plan, and external branding, are all on track to be completed and presented for approval in their appropriate forums.

Finally, Pina shared that management had their final call with DESE relating to the closure of City on a Hill New Bedford, which will be complete pending the annual audit.

Lemire next directed the attention of the Committee to the Board Growth and Onboarding discussion. The Committee reiterated the need to strengthen the onboarding process for new Board of Trustees members, and noted an opportunity to create an Onboarding Packet, which would include Trustee bios, the City on a Hill Board of Trustees Bylaws, and an one-page overview of Open Meeting Law (OML).

Next, the Committee discussed the use of Board on Track and its utility as a Board of Trustees portal given City on a Hill's contract is set to expire in July. Committee members noted its usefulness as a repository for all Board materials, and streamlining of administration. Cara Stillings-Candal, Board Chair, confirmed that the final decision would live with management, but it is the recommendation of the Governance Committee to continue using it.

Finally, Lemire asked for any potential leads for additional Board recruits, and collected the names and contact information for four potential Trustees, including former teacher and two alumni.

Finally, Lemire directed the attention of the Committee to the Summer 2020 Board Retreat and Governance Training. The Committee confirmed that the management recommended date of August 14, 2020 as the Retreat, and noted that the required Governance Training will be included within this retreat. The Committee resolved to discuss the retreat more in the upcoming Board of Trustees Meeting.