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City on a Hill Charter Public School

May 2023 Board Meeting

Date and Time

Tuesday May 16, 2023 at 5:00 PM EDT

This meeting took place remotely pursuant to a supplemental budget bill which, among other things, extends the temporary provisions pertaining to the Open Meeting Law to March 31, 2025 signed into law by Governor Healey on March 29, 2023.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Record Attendance   Melisa Lemire 2 m
  B. Call the Meeting to Order   Melisa Lemire 1 m
  C. Approve April 2023 Board Minutes Approve Minutes Melisa Lemire 2 m
     
II. School Updates 5:05 PM
  A. General School Updates FYI Sonya Pratt 10 m
   

Sonya Pratt, Executive Director, provides a general update on the School's programming and operations.

  
  B. Enrollment Update Discuss Melisa Lemire 10 m
   

Sonya Pratt, Executive Director, provides an update on the School's SY2022-2023 enrollment and SY2023-2024 Lotteries. Melisa Lemire, Chair, leads a discussion on trends and next steps.

  
  C. Strategic Planning Update FYI Sonya Pratt 5 m
   

Sonya Pratt, Executive Director, provides an update on the progress of the School's Strategic Planning Committee.

  
  D. School Year 2023-2024 Recruitment Update FYI Jordan Pina 5 m
   

Jordan Pina, Chief of Staff, provides an update on the recommitment and recruitment processes for School Year 2023-2024.

  
III. School Year 2023-24 Budget Discussion & Vote to Approve 5:35 PM
  A. School Year 2023-24 Budget Discussion Discuss Melisa Lemire 15 m
   

Sonya Pratt, Executive Director, and the School's financial consultant, CentralSource, present the draft School Year 2023-24 Budget as recommended by the Finance Committee. Melisa Lemire, Chair, and Ted Gildea, Vice Chair & Treasurer, lead a discussion of the draft budget.

  
  B. Vote to Approve School Year 2023-24 Budget Vote Melisa Lemire 5 m
   

Melisa Lemire, Chair, requests a motion to accept the recommendation of the Finance Committee to approve the School Year 2023-23 Budget.

  
IV. Circuit Street Campus Updates & Discussion 5:55 PM
  A. Circuit Street Loan Update FYI Sonya Pratt 15 m
   

Sonya Pratt, Executive Director, provides updates on the School and Foundation's discussions related to the mortgage for the Circuit Street building. Melisa Lemire, Chair, leads a discussion on the Board's recommendations to the Foundation.

  
  B. Vote to Recommend Mortgage Refinance Option Vote Melisa Lemire 5 m
   

Melisa Lemire, Chair, calls for a vote to recommend next steps to the City on a Hill Foundation in relation to the Circuit Street property mortgage. 

  
  C. Circuit Street Construction Update FYI Ted Gildea 5 m
   

Ted Gildea, Vice Chair & Treasurer, and Sonya Pratt, Executive Director, provide updates on the Circuit Street Building construction project.

  
V. Fiscal Policies and Procedures Updates Discussion & Vote 6:20 PM
  A. Approve Updated Fiscal Policies and Procedures Vote Melisa Lemire 5 m
   

Jordan Pina, Chief of Staff, reviews updates to the School's Fiscal Policies and Procedures as approved by the Department of Elementary and Secondary Education (DESE). Melisa Lemire, Chair, leads a discussion of the updates and calls for a motion to approve.

  
  B. Vote to Designate Chief Procurement Officer Vote Melisa Lemire 5 m
   

The Board votes to designate the Chief of Staff/Chief Operating Officer role as Chief Procurement Officer for City on a Hill Charter Public School.

  
VI. Board Committee Updates 6:30 PM
  A. Governance Committee Update FYI Melisa Lemire 5 m
   

Melisa Lemire, Governance Committee Chair, gives an update from the Committee. 

  
  B. Academic Excellence Committee Update FYI Edelyn Contreras 5 m
   

Edelyn Contreras, Academic Excellence Committee Member, gives an update from the Committee. 

  
  C. Executive Director Support Committee FYI Jacqueline Bennett 5 m
   

Jacqueline Bennett, ED Support Committee Chair, gives an update from the Committee. 

  
  D. Finance Committee Update FYI Ted Gildea 5 m
   
Ted Gildea, Finance Committee Chair, gives an update from the Committee. 
  
VII. Organizational Goals Dashboard 6:50 PM
  A. Organizational Goals Dashboard Discuss Sonya Pratt 10 m
   

Sonya Pratt, Executive Director, reviews the progress monitoring dashboard and the Board discusses appropriate next steps.

  
VIII. Closing Items 7:00 PM
  A. Adjourn Meeting Vote Melisa Lemire