Packet ready

City on a Hill Charter Public School

May 2022 Board Retreat

Date and Time

Monday May 16, 2022 at 4:00 PM EDT

Location

City on a Hill Administrative Offices, 15 Allerton Street, Suite 1, Roxbury, MA 02119

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:00 PM
  A. Record Attendance   Andres Tejeda Soto 3 m
  B. Call the Meeting to Order   Andres Tejeda Soto 1 m
  C. Approve April 2022 Meeting Minutes Approve Minutes Andres Tejeda Soto 1 m
     
II. Board of Trustees Leadership Transition 4:05 PM
  A. Leadership Transition Discussion Discuss Melisa Lemire 10 m
   

Melisa Lemire, Vice Chair, discusses changes to the current slate of Board Officers and leads a discussion on the election of new Officers.

  
  B. Vote to Approve Officers Vote Melisa Lemire
   

Melisa Lemire, Vice Chair, calls a vote to approve new officers.

  
III. New Board of Trustees Members 4:15 PM
  A. Vote to Approve Ollie Osinubi and Brooke Fincke as Board of Trustees Members Vote Melisa Lemire 5 m
   

Melisa Lemire, Vice Chair, presents Ollie Osinubi and Brooke Fincke as candidates to join the City on a Hill Board of Trustees.

  
IV. School Year 2022-2023 Budget 4:20 PM
  A. School Year 2022-2023 Budget Discussion Discuss Sonya Pratt 10 m
   

Sonya Pratt, Executive Director, presents the final draft of the proposed School Year 2022-2023 budget to the Board. Andres Tejeda Soto, Finance Committee Member, leads the Board in a discussion of the proposed budget and the Finance Committee's recommendation to the Board.

  
  B. Vote to Accept Recommendation of Finance Committee Vote Melisa Lemire
   

Melisa Lemire, Vice Chair, calls for a vote to approve City on a Hill's School Tear 2022-2023 Budget.

  
V. Executive Session 4:30 PM
  A. Executive Session Vote Andres Tejeda Soto 30 m
   

The City on a Hill Charter Public School Governance Committee will adjourn to Executive Session under Purpose #2: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel;. The Board will return to public session.

  
VI. Dinner Break 5:00 PM
  A. Dinner Break FYI Melisa Lemire 10 m
   

The Board of Trustees takes a short break.

  
VII. Executive Director Presentation 5:10 PM
  A. Executive Director Presentation FYI Sonya Pratt 15 m
   

Sonya Pratt, Executive Director, presents an overview of the state of the School and her vision for City on a Hill moving forward.

  
VIII. Board Purpose and Engagement Activity 5:25 PM
  A. Board Purpose and Engagement Activity Discuss Sonya Pratt 60 m
   

Melisa Lemire, Vice Chair, Sonya Pratt, Executive Director, and Jordan Pina, Chief of Staff, lead the Board in an activity that discusses the purpose of the Board and engagement with the School's mission.

  
IX. Circuit Street Renovation / Construction Update 6:25 PM
  A. Circuit Street Renovation / Construction Update Discuss Andres Tejeda Soto 5 m
   

Andres Tejeda Soto, Trustee, provides updates around renovation and construction plans for the Circuit Street building.

  
X. Board Committee Updates 6:30 PM
  A. Governance Committee Update FYI Jessica Yang 5 m
   

Jessica Yang, Governance Committee Chair, gives an update from the Committee. 

  
  B. Academic Excellence Committee Update FYI Sarah Griffin 5 m
   
Sarah Griffin, Academic Excellence Committee Chair, gives an update from the Committee. 
  
  C. Executive Director Support Committee FYI Jacqueline Bennett 5 m
   
Jacqueline Bennett, ED Support Committee Chair, gives an update from the Committee. 
  
  D. Finance Committee Update FYI Ted Gildea 5 m
   
Ted Gildea, Finance Committee Chair, gives an update from the Committee. 
  
XI. The CoaH Effect 6:50 PM
  A. The CoaH Effect Discuss Sonya Pratt 10 m
   

Sonya Pratt, Executive Director, reviews the progress monitoring dashboard ("The COAH Effect") and the Board discusses appropriate next steps.

  
XII. Closing Items 7:00 PM
  A. Adjourn Meeting Vote Melisa Lemire