Baconton Community Charter School
Minutes
Finance Committee Meeting
Date and Time
Tuesday October 21, 2025 at 6:00 PM
Location
Board Room
The Governing Board meets monthly at 6:00 PM in the Superintendent's Conference Room in the Main Building. Dates are noted on the calendar.
The Finance Committee meets monthly in advance of the regular board meeting to review financials.
The Student Affairs Committee receives monthly reports from campus leadership.
Committee Members Present
Benjamin Brooks, Jenny Van Meter, Kate Von Glahn (remote), Kelly Rucker, Lynn Pinson, Missy Harrod
Committee Members Absent
Stone Pinson
Guests Present
Dustin Green, Larry Burkett
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Finance Committee
A.
Profit and Loss
B.
Balance Sheet
C.
Budget VS Actual
Conversation regarding expenses for special ed students that are having to attend a special school in Albany. This throws budget over in this category due to this expense. FTE should pay for this but we have to pay this school for the service. The name is the school is Oak Tree.
Liability insurance was paid in one lump sum for the year which makes it look overly large in the budget but it was for multiple types of insurance. We are budgeted for the correct overall total but just in multiple line items.
Repairs and expenses are already over budgeted amount.
D.
Journal Entry Review
None this month made.
E.
Credit Card Review
Viewed. No surprises.
F.
Purchase Order Review
G.
Bank Account/Statement Review
H.
Federal Budgets and Grants Update
Will start drawing down Title funds this month. Most are for salaries so those will begin quickly. Federal budget was approved in September board meeting by full Governing Board.
I.
SNO Payment Advice
J.
CPF Financial Performance Indicators
Cash On Hand at 107 days. Looked at form used for monitoring document. Benjamin Brooks asked for enrollment variance information as it pertains to CPF information.
III. Updates from Administration
A.
Financial Policy Update
Jenny asked questions about the changes in finance policy regarding the Finance chairperson needing to sign off on Financials and bank recs. Made recommendation to change wording from finance chair needing to sign bank recs and financials to reviewing and approving within finance meeting. All agreed to get policy aligning with standard operating procedures. Digital signatures are possible but if not required by state then unnecessary.
Missy presented policy regarding emergency purchases that gives the superintendent the authority to approve emergency purchases in order to make repairs and purchases in a timely manner.
B.
Facility Needs for Projected Growth
Kelly Rucker and Duston Green presented a slideshow laying out needs for future facility expansion. Ideas were presented for the finance committee to consider.
IV. Other Business
A.
PAYROLL PROCESSING UPDATE
Kate wants to move from the PC Genesis plan to ADP payroll processor. She is concerned that it is too much of a learning curve for her to be proficient in that program as well as being financial leader.
Nothing unusual in report. Missy and Lynn spent some time "cleaning up" this month - making sure expenses were in the correct categories.