Baconton Community Charter School
Minutes
September Finance Committee Meeting
Date and Time
Tuesday September 9, 2025 at 6:00 PM
The Governing Board meets monthly at 6:00 PM in the Superintendent's Conference Room in the Main Building. Dates are noted on the calendar.
The Finance Committee meets monthly in advance of the regular board meeting to review financials.
The Student Affairs Committee receives monthly reports from campus leadership.
Committee Members Present
Benjamin Brooks, Jenny Van Meter, Kate Von Glahn, Kelly Rucker, Missy Harrod, Stone Pinson
Committee Members Absent
None
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Finance Committee
A.
Profit and Loss
B.
Balance Sheet
Lynn tightened up the Cash On Hand Formula to only include the operations checking and the Edward Jones accounts.
C.
Budget VS Actual
A check to Mobile Modular got put in Leased facilities and needs to be moved to the modular account. There is also a large amount in the maintenance/expendable equipment. This is because of the unforeseen expenses in the second grade building but that 2600615 chart of accounts needs to be edited. There are a few things that don't belong there.
D.
Journal Entry Review
Kate explained that when paying ACH bill payments within Quickbooks that she created it coming from the wrong accounts and then she fixed the correct accounts with one large Journal Entry.
E.
Credit Card Review
F.
Purchase Order Review
G.
Bank Account/Statement Review
H.
Federal Budgets and Grants Update
I.
SNO Payment Advice
Do not have this because we have not been paid for lunches yet.
J.
CPF Financial Performance Indicators
III. Updates from Administration
A.
Technology Issues
Need to update Microsoft for campus because our programs are almost out of date, which will be approximately $6,000.00. Our firewall needs updating for approximately $12,700.00.
Title 1 money should cover the need for new chromebooks.
Need buses and bus drivers desperately. Microbuses are approximately $105,000 but do not require CDL drivers. Regular sized buses are approximately $140,000.00 but do require a CDL driver. Discussion re a potential lease program for 2 micro buses and what that would look like compared to purchasing out right.
IV. Other Business
A.
FY 24-25 Aftercare Balances
Discussion re whether or not wages can be garnished if a family owes for extended day for 24-25 with no effort made toward payment.
There is a large amount in NSF Returned Checks of $7,413.50. Lynn is going to speak with Doug about this because this is a long standing list. This may need to be updated to be more current.