Baconton Community Charter School
Finance Committee Meeting
Date and Time
Location
Board Room
The Governing Board meets monthly at 6:00 PM in the Superintendent's Conference Room in the Main Building. Dates are noted on the calendar.
The Finance Committee meets monthly in advance of the regular board meeting to review financials.
The Student Affairs Committee receives monthly reports from campus leadership.
Agenda
Presenter | |||
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I. | Opening Items | ||
A. | Record Attendance | Kate Von Glahn | |
B. | Call the Meeting to Order | Benjamin Brooks | |
C. | Approve Minutes | Benjamin Brooks | |
Approve minutes for September Finance Committee Meeting on September 9, 2025 | |||
II. | Finance Committee | ||
Review and discuss monthly financials in preparation to present to the Full Board |
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A. | Profit and Loss | Lynn Pinson | |
B. | Balance Sheet | Lynn Pinson | |
C. | Budget VS Actual | Lynn Pinson | |
D. | Journal Entry Review | Lynn Pinson | |
NO ENTRIES TO REVIEW |
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E. | Credit Card Review | Lynn Pinson | |
F. | Purchase Order Review | Lynn Pinson | |
G. | Bank Account/Statement Review | Lynn Pinson | |
H. | Federal Budgets and Grants Update | Lynn Pinson | |
I. | SNO Payment Advice | Lynn Pinson | |
J. | CPF Financial Performance Indicators | Lynn Pinson | |
III. | Updates from Administration | ||
A. | Financial Policy Update | Missy Harrod | |
Additional guidelines for purchasing in emergency situations. An exception shall also be made in emergency situations where normal school operations dictate that goods/services be acquired immediately and without board approval. In such situations, the Administrator has the authority to act in good faith on behalf of the board, and in doing so, must exercise reasonable judgment to procure the goods or services in a manner which produces the most cost effective solution for BCCS. The following guidelines will affect purchasing in emergency situations:
1. Designation of Authorized Officials The following officials are authorized to make purchases during an emergency:
These officials have the authority to approve and execute emergency purchases without the usual procurement procedures to ensure rapid response.
2. Authorized Purchases During an Emergency Purchases that are essential to address the emergency, including but not limited to:
3. Unauthorized Purchases During an Emergency The following purchases are not authorized under emergency procurement:
4. Transaction Thresholds During an Emergency Emergency purchases shall adhere to the following transaction limits:
5. Post-Emergency Auditing and Review Process Upon conclusion of the emergency, all emergency purchases will be subject to a thorough audit and review to ensure compliance with policy and appropriateness of expenditures. The Administrator or Chief Financial Officer will inform the board of the purchase as soon as is reasonably practical, but no later than the next scheduled board meeting. This process will Include:
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IV. | Other Business | ||
A. | PAYROLL PROCESSING UPDATE | Kate Von Glahn | |
V. | Closing Items | ||
A. | Adjourn Meeting |