Elgin Math & Science Academy
Minutes
Board of Directors Meeting
Date and Time
Wednesday October 30, 2024 at 4:00 PM
Location
Admin Building - SS Classroom
1600 Dundee Avenue
Elgin, IL 60120
Our Mission:
The Elgin Math and Science Academy is an EL Education public charter school.
We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.
Directors Present
A. Gandhi, A. Scimeca, B. Lane, D. Haight, J. Delgado, K. Kelly, M. Toth, P. Stagen, S. Bennett
Directors Absent
H. Sennholtz
Guests Present
D. Alexander, D. DeJong (remote), Isabel Mota (remote), K. Martinez, Lisa Bravo (remote), Yesica Rufino
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
II. Board Meeting
A.
Public Comment
B.
Approve Minutes from the August 21 Board Meeting
C.
Approve Committee Minutes
III. Special Presentation: Illinois Network of Charter Schools (INCS)
A.
What is a Charter School? How do we advocate for our Charter School?
IV. Executive Director's Report
A.
Executive Director's Report
K.Martinez presented the Executive Directors Report
We met our enrollment target!
Strategic planning is underway! The committee is made up of Board members, parents, and staff.
Fundraising -
- Annual appeal letters went out via mail.
- We will have a campaign leading up to Giving Tuesday on December 3rd.
- Sponsorships - We are launching a sponsorship campaign.
Upcoming Dates & Events
- Vaccine Clinic with Jewel Osco, Friday, November 1st, 2-5 pm
- Tuesday Tour, November 19th, 8:30-9:30 am
- EMSA Multicultural Fair, Wednesday, November 20th, 5:30-7:30 pm
- Open House, Tuesday, December 3rd, 6-7 pm
V. Financial Report
A.
Finance & Operations Committee Report
The Board is asked to approve a Resolution for an equipment loan from IFF. The loan's purpose is to reimburse EMSA for food equipment purchases in FY24 and FY25, and for certain construction in summer 2024, such as our new pedestrian pathways.
B.
Financial Statements
D. DeJong presented the September Financial Report and audit. DeJong took responsibility for a significant mistake in the bond payment schedule, by inadvertently omitting 4 months of prepayment. Additionally, Alexander admitted his mistake in not budgeting correctly for additional monies needed for one student need to go to another school for SPED.
C.
Bank Account Authorization
The Board was asked to approve a Resolution to allow the Executive Director and current Board Treasurer to be authorized signers on EMSA's three checking and savings accounts and remove a former board member from the accounts.
Yesica Rufino presented INCS and who they are to the board