Elgin Math & Science Academy
Minutes
Finance Committee Meeting
Date and Time
Friday October 20, 2023 at 7:45 AM
Location
Admin Building - Room 101
1600 Dundee Ave
Elgin, IL 60123
Committee Members Present
A. Gray, K. Kelly, P. Stagen
Committee Members Absent
None
Guests Present
D. Alexander, D. DeJong (remote), Marcia Rodriguez, Guest (remote), R. Manderschied, S. Egger (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Approve Minutes of the September 22 2023 Meeting of the Finance Committee
II. Operations Update
A.
COO Report on Operations
Dan presented his report, touching on each point described in the Meeting Agenda, and answering questions.
III. Financial Report
A.
September 30, 2023 Interim Financial Statements
Shanan Egger presented the interim financial statements for September 30 2023 and answered questions from the Committee, and from the guest present.
B.
Change in banking relationship
Dan reported on the progress in establishing the three banking accounts at BlackHawk Bank, including the interest-bearing account and two checking accounts. He noted that his goal is to have all three fully established by Friday Oct. 27th, provided that ISBE's quarterly PCTC payment is made early in the week, as it should be.
C.
Report on FY23 Audit
The ORBA Compliance Audit is complete for FY23. It was a clean audit with no findings.
The TKO independent financial audit report for FY23 is close to finalization, Shanan Egger and Douglas DeJong reported. They expect no issues/findings.
D.
Update to Five Year Financial Model
This is to be deferred until later in the year, as new information becomes available.
IV. TRACKING ITEMS
A.
Enrollment, FR Percentage
Dan reviewed the reports attached to the Agenda, and the Committee discussed each.
V. Other Business
A.
Next meeting(s)
In light of the Thanksgiving holiday, the Committee decided to meet next at 7:45am on Friday, December 1st.
Adam Gray invited the Committee's guest, Marcia Rodriguez to make any comments or ask any questions she might wish to make. Ms. Rodriguez noted that she had made a FOIA request to the School and received a letter of answer. She asked whether the Board of Directors had voted to authorize a certain sum be paid to a search firm assisting the School in the search for an Executive Director. Kerry Kelly explained that the Board had authorized discussion with potential search firms, but had not established an amount approved for expenditure nor authorized a search to begin.