Elgin Math & Science Academy
Minutes
Board of Directors
Date and Time
Tuesday March 28, 2023 at 6:00 PM
Location
Virtual Meeting
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Meeting ID: 630 883 5013
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Meeting ID: 630 883 5013
Directors Present
G. Swick (remote), K. Kelly (remote), K. Shaw (remote), M. Gibb (remote), M. Rodriguez (remote), S. Bennett (remote)
Directors Absent
A. Gray, B. Lane, D. Haight
Guests Present
D. Alexander (remote), R. Manderschied (remote), S. Egger (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Remote Meeting due to ongoing pandemic and health concerns
D.
Board Community Crew
II. Board Meeting
A.
Public Comment
B.
Approve Minutes from February 28, 2023 Board Meeting
C.
FOIA Report
III. Financial Report
A.
Finance & Operations Committee Report
D Alexander reported that they are set to close on the bonds on Thursday. We will plan a celebration soon!
B.
Bonds: Update on Bond Pricing
See above.
C.
Financial Statements - February 28, 2023
S Egger led the reporting and discussion on the financial statements.
IV. Construction & General Operations Report
A.
Update on Construction Progress
Construction has started and is going well. Anticipate that will have $300K from DCEO by June.
B.
Update on General Operations
EMSA is issuing an RFP for a food vendor.--under review by ISBE now.
V. Principal's Report
A.
Principal's Report
J Willer is on vacation for spring break.
B.
Calendar for 23/24 School Year
Board member wondered how many days u-46 were in session for students. EMSA's total is 174 days for the upcoming year. M Rodriguez found that U-46 offered 176 attendance days this year (had 179 attendance days SY19).
VI. EMSA Parent Teacher Crew Report
A.
EMSA PTC Update
S Bennett reported that elections are coming up and new board members are in the works. Grade level events, school play, year-end event all in the works.
VII. EMSA Committee Reports
A.
Development and Community Outreach
M Gibb announced that the EMSA development book is finished! Our EMSA lottery had 275 participants.
B.
Master Planning Committee and Enviro Work Group Subcommittee
K Kelly reporting on these two groups' work: parking, security, support of EMSA Shark Tank winners, and natural playground.
C.
Governance Committee
M Gibb reviewed progress and led the discussion on various governance topics. Job descriptions, board handbook, and more are planned for by June. She then led the first look at the bylaws.
D.
Academic Excellence Committee
E.
School Leader Support and Evaluation Committee
The Board discussed the process for evaluating R Manderschied.
D Alexander reported on the most recent FOIA request from the Sheet Metal Workers Union. EMSA responded.