Elgin Math & Science Academy
Minutes
Board of Directors
Date and Time
Tuesday January 24, 2023 at 6:00 PM
Location
Join Zoom Meeting
https://us06web.zoom.us/j/6308835013
Meeting ID: 630 883 5013
One tap mobile
+13126266799,,6308835013# US (Chicago)
Dial by your location
+1 312 626 6799 US (Chicago)
Meeting ID: 630 883 5013
Directors Present
A. Gray (remote), B. Lane (remote), D. Haight (remote), K. Kelly (remote), K. Shaw (remote), M. Gibb (remote), M. Rodriguez (remote), S. Bennett (remote)
Directors Absent
G. Swick
Directors who left before the meeting adjourned
B. Lane, D. Haight
Ex Officio Members Present
J. Willer (remote)
Non Voting Members Present
J. Willer (remote)
Guests Present
D. Alexander (remote), K. Taylor (remote), L. Beavers (remote), P. Heer (remote), R. Manderschied (remote), S. Egger (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Remote Meeting due to ongoing pandemic and health concerns
II. Continuation of Board Meeting
A.
Public Comment
B.
Approve Minutes from December 20, 2022 Board Meeting
C.
FOIA Report
III. Financial Report
A.
Finance & Operations Committee Report
D. Alexander led the discussion
Bond Financing meetings/discussions continue
B.
Financial Statements - December 31, 2022
S. Egger led the discussion
IV. Principal's Report
A.
Principal's Report
J. Willer led the discussion
Free and Reduced Lunch Numbers: 55.21%
Seats Filled: 413 Students, 1 offer out to the 5th-grade student,
reinitiating social media campaign for MS
3 students shy of full enrollment.
Other Notable Highlights
● NWEA Data Review
○ 3rd Grade Math
○ 7th Grade Data across the board
● MKS Credentialing
○ Beating the Odds Data
V. Construction & General Operations Report
A.
Update on Construction Progress
D. Alexander led the discussion
1. The pre-remediation construction was completed on January 17th. Interior asbestos remediation began on January 18th and is scheduled to be completed, on January 31st.
2. Bulley & Andrews is in the process of bidding out the subcontractor trades, which will be complete in February.
3. Architects are working with Bulley on the building permit application.
B.
Update on General Operations
D. Alexander led the discussion
- Working with Architects, contractors, and others on the Administration Building project. Recent developments:
- Applied to the City of Elgin for Permit.
- Worked with WKA, their engineers, and B&A to advance the finalization of design and facilitate Bulley’s bidding of subcontractors, which should be completed in early to mid-February for all major trades.
- Worked with TEM Environmental on the finalization of work done by the asbestos remediation contractor chosen through competitive bidding. This work began in early January and is scheduled to be completed by end of January.
VI. EMSA Committee Reports
A.
Development and Community Outreach
- K. Taylor led the discussion and presentation on the development plan, goals, giving levels and engaging stakeholders.
- K. Taylor introduced new development donor book and materials.
B.
School Leader Support and Evaluation Committee
C.
Master Planning Committee and Enviro Work Group Subcommittee
K. Kelly reported on current plans to discuss parking initiatives and outdoor education spaces.
D.
Governance Committee
M. Gibb reported on completion of training and upcoming board assessment.
E.
Academic Excellence Committee
No Report
VII. Closing Items
A.
Chief Strategy Officer Report
- Ron M. shared closing remarks. "EMSA is an extraordinary place."
- We will be calling a special meeting to approved bond documents in February.
There have been no FOIA requests since the December 20, 2022 Board Meeting.