Elgin Math & Science Academy

Minutes

Master Planning Committee Meeting

Date and Time

Wednesday November 9, 2022 at 6:00 PM

Location

Neil Building Commons / Hybrid 

1600 Dundee Ave.; Elgin, IL 60120

 

Zoom Link: https://us06web.zoom.us/j/83909541907?pwd=VU04M3NxVW9FT01yRDFCY0NDTmpIUT09

Meeting ID: 839 0954 1907
Passcode: MS53jw

 

Committee Members Present

G. Swick (remote), K. Kelly (remote), S. Bennett (remote)

Committee Members Absent

A. Gray, D. Haight, R. Wilson

Guests Present

B. Lane (remote), D. Alexander (remote), Fabiola@wkarch.com (remote), G. Marshall (remote), J. Willer (remote), K. Coventry (remote), Larry@wkarch.com (remote), N. Para (remote), S. Ismond (remote), emily@wkarch.com (remote), kconzelman@emsacharter.org (remote), smalek@terraengineering.com (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

K. Kelly called a meeting of the Master Plan & Facilities Committee Committee of Elgin Math & Science Academy to order on Wednesday Nov 9, 2022 at 6:02 PM.

C.

Approve October 12, 2022 Minutes

G. Swick made a motion to approve the minutes from Master Planning Committee Meeting on 10-12-22.
S. Bennett seconded the motion.
The committee VOTED to approve the motion.

D.

Other Campus Planning

II. Master Plan & Facilities Committee

A.

COO/Architect Report on Expansion

S. Malek with TERRA Engineering discussed the plans for water intrusion in the Admin Building.  S. Malek shared the drawings to discuss in further detail. 

 

The following topics were discussed: 

  • Drain Tiles and Downspouts
    • Diverting downspouts away from the building
    • Adding foundation drain tiles on the east side
  • Roll curb at garage entrance of Admin building
  • Other topics: rain garden, new heavy-duty trench drain to divert water from buildings.


 

B.

Alternatives and Back-up Plans--Lease Space

Discussion of Einstein Academy (Lease of Space) as a backup plan if EMSA is unable to have the Admin building down for next year.

C.

Alternatives & Back-up Plans--Mobile Units

Mobile classrooms were discussed as an alternative option, and how (3 - 4) classrooms would be needed.

D.

Playground & Illinois Tollway

D. Alexander advised that Illinois Tollway will do a noise study for noise pollution. A barrier wall at the swing set playground would reduce the noise, and not disrupt learning. The estimated cost would be around $135,000. It was discussed that there might be cost-sharing in regard to building this barrier wall. 

 

 

A discussion was done about traffic flow in and out of the school onto 25. D. Alexander recommended sending a letter to IDOT with the traffic concerns and cars having trouble coming out of the school. S. Bennett recommended having a sign put up. 

III. Other Business

A.

Sustainability

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:31 PM.

Respectfully Submitted,
K. Coventry