Elgin Math & Science Academy

Minutes

Master Planning Meeting

Date and Time

Wednesday May 11, 2022 at 6:00 PM

Location

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Meeting ID: 862 5505 1354
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Meeting ID: 862 5505 1354
 

Committee Members Present

A. Anderson (remote), G. Swick (remote), K. Kelly (remote), R. Wilson (remote), S. Bennett (remote)

Committee Members Absent

D. Haight, T. Haralambopoulos

Guests Present

D. Alexander (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

K. Kelly called a meeting of the Master Plan & Facilities Committee Committee of Elgin Math & Science Academy to order on Wednesday May 11, 2022 at 6:04 PM.

C.

Approve April 14, 2022 Meeting Minutes

R. Wilson made a motion to approve the minutes from Master Planning Meeting on 04-14-22.
G. Swick seconded the motion.
The committee VOTED unanimously to approve the motion.

II. Campus Strategic Planning

A.

Facilities SY2022-23

D Alexander answered questions and reviewed construction and bond estimated costs related to the Admin Bldg.  Of the $2M financing costs, $1.1M is borrowing the first 18 mos of interest payments.  

 

The Committee discussed options to bond financing/construction of Admin.  Neither the elementary building retrofit nor the two mobile classrooms included expanded bathroom use--which could increase costs upwards of $100K.  A third option could be to spend $1.4M to bring dining hall online--this would require significant fundraising.

III. Environmental Subcommittee Report

A.

Update & Discussion

The committee discussed ways to implement the winning Passion Project and keep the students involved.  Can we create a student camp to implement the PP?  Can we enlist parents to help with construction of parts?  Can we find a funder (e.g., Bulley & Andrew) to help with the costs?  The Leadership Team will confirm decision/voting date (June 1?) and method.  Enviro Work Group can develop a plan to get the work started.  Loop in A Anderson on this and the Arbor Day Campus application and September tree planting.

 

 

IV. Construction & Expansion

A.

Potential Summer/Fall 2022 Capital Investment Options/Ideas

D Alexander reviewed the projects outlined for potential summer completion, totaling $107K.  The Committee discussed the impact of bond financing on these costs (the costs couldn't be "reimbursed" if we don't go to the bond market).  D Alexander will create a survey to start to prioritize the expenses.

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:08 PM.

Respectfully Submitted,
K. Kelly