Elgin Math & Science Academy
Minutes
Master Planning Meeting
Date and Time
Wednesday May 11, 2022 at 6:00 PM
Location
https://us06web.zoom.us/j/86255051354
One tap mobile
+13126266799,,86255051354# US (Chicago)
+13017158592,,86255051354# US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 301 715 8592 US (Washington DC)
+1 929 205 6099 US (New York)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 862 5505 1354
Committee Members Present
A. Anderson (remote), G. Swick (remote), K. Kelly (remote), R. Wilson (remote), S. Bennett (remote)
Committee Members Absent
D. Haight, T. Haralambopoulos
Guests Present
D. Alexander (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Approve April 14, 2022 Meeting Minutes
II. Campus Strategic Planning
A.
Facilities SY2022-23
III. Environmental Subcommittee Report
A.
Update & Discussion
The committee discussed ways to implement the winning Passion Project and keep the students involved. Can we create a student camp to implement the PP? Can we enlist parents to help with construction of parts? Can we find a funder (e.g., Bulley & Andrew) to help with the costs? The Leadership Team will confirm decision/voting date (June 1?) and method. Enviro Work Group can develop a plan to get the work started. Loop in A Anderson on this and the Arbor Day Campus application and September tree planting.
IV. Construction & Expansion
A.
Potential Summer/Fall 2022 Capital Investment Options/Ideas
D Alexander reviewed the projects outlined for potential summer completion, totaling $107K. The Committee discussed the impact of bond financing on these costs (the costs couldn't be "reimbursed" if we don't go to the bond market). D Alexander will create a survey to start to prioritize the expenses.
D Alexander answered questions and reviewed construction and bond estimated costs related to the Admin Bldg. Of the $2M financing costs, $1.1M is borrowing the first 18 mos of interest payments.
The Committee discussed options to bond financing/construction of Admin. Neither the elementary building retrofit nor the two mobile classrooms included expanded bathroom use--which could increase costs upwards of $100K. A third option could be to spend $1.4M to bring dining hall online--this would require significant fundraising.