Elgin Math & Science Academy
Minutes
Board Meeting--Virtual
Date and Time
Thursday June 17, 2021 at 6:00 PM
Location
Join Zoom Meeting
https://zoom.us/j/93483783981?pwd=QmJCVStBMVJxdVN1d2FXYlpuQ0gxZz09
https://zoom.us/j/93483783981?pwd=QmJCVStBMVJxdVN1d2FXYlpuQ0gxZz09
Meeting ID: 934 8378 3981
Passcode: EMSA
One tap mobile
+13126266799,,93483783981#,,,,*602429# US (Chicago)
+19292056099,,93483783981#,,,,*602429# US (New York)
Passcode: EMSA
One tap mobile
+13126266799,,93483783981#,,,,*602429# US (Chicago)
+19292056099,,93483783981#,,,,*602429# US (New York)
Dial by your location
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
Meeting ID: 934 8378 3981
Passcode: 602429
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
Meeting ID: 934 8378 3981
Passcode: 602429
At EMSA, students and teachers will reach their highest potential through active exploratory learning and social responsibility.
Directors Present
A. Gray (remote), B. Lane (remote), G. Swick (remote), K. Kelly (remote), K. Shaw (remote), M. Gibb (remote), S. Bennett (remote)
Directors Absent
D. Haight
Ex Officio Members Present
L. Fuhr (remote)
Non Voting Members Present
L. Fuhr (remote)
Guests Present
D. Alexander (remote), Michell Martinez (remote), S. Egger (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Kelly called a meeting of the board of directors of Elgin Math & Science Academy to order on Thursday Jun 17, 2021 at 6:05 PM.
C.
Motion to Enter Executive Closed Session
D.
Executive Session
E.
Motion to Exit Executive Closed Session
F.
Public Comment
II. Finance
A.
FOIA Report
No FOIA requests to report.
B.
Financial Reports
S Egger presented the financials thru 5/31/2021. He indicated the balance sheet is in good shape noted improved cash, capital increases, and the loan while highlighting the P&L thereafter. The school will have a $2.8M surplus given the donation and appraisal of the land and buildings by Elgin. He recognized the leadership team and board for their ability to manage to the bottom line during the pandemic while ensuring our student needs are fulfilled.
Mr Egger, with input from COO Dan Alexander, explained the various components and underlying considerations for the FY22 proposed budget. The Board spent over an hour listening to and discussing the intricacies of the budget.
Mr Egger, with input from COO Dan Alexander, explained the various components and underlying considerations for the FY22 proposed budget. The Board spent over an hour listening to and discussing the intricacies of the budget.
C.
Vote to Approve FY22 Budget
B. Lane made a motion to approve the FY22 budget as proposed in EAB's budget spreadsheet.
G. Swick seconded the motion.
The board VOTED unanimously to approve the motion.
III. Community
A.
Approve Minutes
G. Swick made a motion to approve the minutes from Board Meeting--Virtual on 05-20-21.
S. Bennett seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Community Crew
We'll do a double crew next month to make up for skipping this month's.
IV. Principal's Report
A.
Principal's Report
L Fuhr updated the Board on the many year-end goings-on as described in more detail in her written report (included with minutes).
B.
Vote on student handbook
B. Lane made a motion to Approve student handbook.
K. Shaw seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Full In-Person Instructional Plan for August
L Fuhr led the discussion on the proposed in-person instructional plan for the upcoming school year.
D.
New Policies for 21-22 First Read
L Fuhr led the discussion and answered questions regarding the proposed policies.
V. Master Plan Committee
A.
Construction & Master Planning Update
D Alexander updated the Board on the construction progress.
B.
Vote on Road & Driveway Improvements
S. Bennett made a motion to Approve $39,000 for improvements to north road, dorm parking lot, residence driveway and sidewalk.
B. Lane seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Vote on Interior Repairs to the Neil Bldg
B. Lane made a motion to spend up to $55,000 on identified repairs to the interior of the Neil Building.
G. Swick seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Enviro Work Group Updates
G Swick briefly updated the Board.
VI. Governance
A.
Board Retreat on Thursday, June 24, 8am-1pm
B.
Approve FY22 Board Meeting Schedule
G. Swick made a motion to to hold board meetings on the 4th Tuesday of every month at 6 pm except December and March on the 3d Tuesday and the 5th Tuesday in November.
B. Lane seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Board Membership Recruitment
D.
Partnership with Coalition for a Safe and Healthy Elgin
VII. PTC Report
A.
Report of Parent Teacher Crew
B Lane reported that a running club has been started by a parent that meets in different communities.
Considering a book club for parents based on JEDI with S Said.
Considering a book club for parents based on JEDI with S Said.
VIII. Outreach: Families and Community
A.
Update on Outreach Activities
K Shaw noted that EMSA would be participating in Elgin Juneteenth festivities this Saturday. There are many other opportunities this summer in which EMSA will be participating.
IX. Principal Support and Evaluation
A.
Approval of Principal Evaluation Report for SY 21
G. Swick made a motion to approve the proposed memo of evaluation for Lezlie Fuhr.
B. Lane seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of Engagement Letter for Lezlie Fuhr
X. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:05 PM.
Respectfully Submitted,
K. Kelly
Documents used during the meeting
- EMSA_May_2021_Financials_V6_JE_SE Final.xlsx
- FY 2022 EMSA Budget WIP 6 13 21 5yr v16A no form (1).xlsx
- EYR EL Education 21.pdf
- Board Meeting Report June 2021.docx
- New Policies for 21-22 SY.docx
- Tracking Document 6.7.21.xlsx
- COO Report to Board.6.4.21.docx
- L.Fuhr_Review&Eval_Memo2021.pdf