Elgin Math & Science Academy

Minutes

Special Board Meeting

To Approve Construction-Related Contracts, Minutes

Date and Time

Monday January 25, 2021 at 6:00 PM

Location

Remote Meeting ID
Phone Numbers
PIN: ‪388 152 631#‬

Directors Present

A. Gray (remote), B. Lane (remote), D. Haight (remote), G. Swick (remote), K. Kelly (remote), M. Gibb (remote), S. Bennett (remote)

Directors Absent

K. Shaw

Guests Present

D. Alexander (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

K. Kelly called a meeting of the board of directors of Elgin Math & Science Academy to order on Monday Jan 25, 2021 at 6:02 PM.

C.

Public Comment

D.

Approve Minutes

M. Gibb made a motion to approve the minutes from all 4 meetings Board Meeting--Virtual on 12-17-20.
G. Swick seconded the motion.
Approve Minutes from 3/31/20 Special Board Meeting to Approve Architect Fees.
Approve Minutes from 2/29/20 Board Retreat.
Approve Minutes from 2/20/20 EMSA Board of Directors Meeting.
The board VOTED to approve the motion.

E.

Approve Minutes from Other Board Meetings

II. Master Plan Committee

A.

Summary of Votes by COO

B.

Approval of Construction Development Budget

A. Gray made a motion to approve a development budget of $7.2 for the middle school gym building construction.
B. Lane seconded the motion.
The board VOTED to approve the motion.

C.

Resolution Authorizing Agreement with IFF for Financing

A. Gray made a motion to accept a resolution that authorizes K. Kelly & D. Alexander to sign loan documents described in the loan document letter.
G. Swick seconded the motion.
The board VOTED to approve the motion.

D.

Approval of Contract with Bulley & Andrews for Construction

S. Bennett made a motion to Approval of a resolution allowing K. Kelly & D. Alexander to sign a complete contract of $4.2 million contract with Bulley & Andrews for Construction.
A. Gray seconded the motion.
The board VOTED to approve the motion.

E.

Resolution Authorizing Agreement with Contractor

F.

Approval of Contract with Wheeler Kearns Architects for Architecture & Engineering

B. Lane made a motion to resolution for K.Kelly & D. Alexander to sign a contract with WKArch for the amount of $433500.
G. Swick seconded the motion.
The board VOTED to approve the motion.

G.

Resolution Authorizing Agreement with Architects

III. Governance

A.

Amendment of Articles of Incorporation: Resolution

G. Swick made a motion to accept the amendment of our Articles of Incorporation per the property sale agreement.
M. Gibb seconded the motion.
The board VOTED to approve the motion.

B.

First Read of Amendment to Bylaws

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:32 PM.

Respectfully Submitted,
D. Haight