Elgin Math & Science Academy
Minutes
Board Meeting
Date and Time
Thursday July 16, 2020 at 6:00 PM
Location
Meeting ID
Phone Numbers
(US)
+1 502-792-0655
PIN: 269 702 232#
Directors Present
A. Gray (remote), B. Pinon (remote), D. Haight (remote), G. Swick (remote), K. Kelly (remote), K. Shaw (remote), M. Gibb (remote), S. Bennett (remote)
Directors Absent
None
Ex Officio Members Present
L. Fuhr (remote)
Non Voting Members Present
L. Fuhr (remote)
Guests Present
Amber Delgado, Angela Bouque, BE Peavys, Bethea Lane, Christine DeFrancesco, F. Bisconti (remote), Gregory Hunt, Heart to Heart Talk, J. Russell, Kathleen Jowaski, L. Sterba (remote), Ling Low, M. Martinez (remote), Melanie Toth, Rajesh Kanna, Sara Piercey, Trisha Morgan
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Kelly called a meeting of the board of directors of Elgin Math & Science Academy to order on Thursday Jul 16, 2020 at 6:05 PM.
C.
Public Comment
D.
Approve Minutes 6/18/20 Board of Directors Meeting
G. Swick made a motion to approve the minutes from EMSA Board of Directors Meeting--Remote on 06-18-20.
M. Gibb seconded the motion.
The board VOTED to approve the motion.
E.
Executive Session/Principal Evaluation
M. Gibb made a motion to approve the minutes from Executive Session Meeting for Principal Evaluation on 07-14-20.
G. Swick seconded the motion.
The board VOTED to approve the motion.
F.
FOIA Report
No FOIA requests in the month of June
G.
Community Crew
G. Swick led the discussion.
II. Governance
A.
Approve New Board Member Bethea Lane
K.Shaw made a motion to approve adding Bethea Lane to the board 07-14-2020.
M.Gibb seconded the motion.
The board VOTED to approve the motion.
M.Gibb seconded the motion.
The board VOTED to approve the motion.
B.
Approve Bylaws
K. Kelly made a motion to approve the bylaws 07-14-2020.
M.Gibb seconded the motion.
The board VOTED to approve the motion.
M.Gibb seconded the motion.
The board VOTED to approve the motion.
C.
Board Operations 2020-21
III. Principal's Report
A.
Principal's Report
L.Fuhr led the discussion:
Calendar Adaptation
Early Release days, Parent-Teacher Conferences & any other typical event that were usually on Fridays have now been moved to Wednesdays.
Handbook- minor updates on student-led conferences, new policies, COVID etc.
B. Lane made a motion to approve the handbook as presented by Lezlie 07-14-2020.
M.Gibb seconded the motion.
The board VOTED to approve the motion.
Calendar Adaptation
Early Release days, Parent-Teacher Conferences & any other typical event that were usually on Fridays have now been moved to Wednesdays.
Handbook- minor updates on student-led conferences, new policies, COVID etc.
B. Lane made a motion to approve the handbook as presented by Lezlie 07-14-2020.
M.Gibb seconded the motion.
The board VOTED to approve the motion.
IV. PTC Report
A.
Report of Parent Teacher Crew
S. Bennett & B. Lane led the discussion.
Basketball net purchase put on hold
PTC will purchase BTS hacky sacks for kids to play with when they return
Parents want more support & engagement- PTC co-chairs will report back to the parents
Parents would like access to other parents on the same grade level
Basketball net purchase put on hold
PTC will purchase BTS hacky sacks for kids to play with when they return
Parents want more support & engagement- PTC co-chairs will report back to the parents
Parents would like access to other parents on the same grade level
V. Finance
A.
CFO Report
F. Bisconti led the discussion.
Year ended positively
Increased PCTC this upcoming year
PPP - expected that 100% will be forgiven
Cares Act- funds received over the course of the year
Title grants in place for the year
LOC still has availability
National Nutrition Program is still moving forward
CSP Grant is complete
Golf Course recommending we push our golf outing due to COVID
Audit season has begun
Year ended positively
Increased PCTC this upcoming year
PPP - expected that 100% will be forgiven
Cares Act- funds received over the course of the year
Title grants in place for the year
LOC still has availability
National Nutrition Program is still moving forward
CSP Grant is complete
Golf Course recommending we push our golf outing due to COVID
Audit season has begun
B.
Finance Committee Update and/or Recommendation for Debt Capacity and Instruments
VI. Master Plan Committee
A.
GMP #1 update
M.Gibb & G. Swick led the discussion with updates on current campus contruction, tree removal
B.
Campus Ownership Update
The city of Elgin is still wanting to negotiate further- EMSA lenders to talk to them next week.
C.
Capital Project Financing Update
M.Gibb led the discussion.
Engaging with (2) different lenders
Getting an appraisal
Engaging with (2) different lenders
Getting an appraisal
VII. Development
A.
Development Committee
Working on a version 2 of the capital campaign book
Waiting to hear on the rebuild Illinois grant
Waiting to hear on the rebuild Illinois grant
VIII. Academic Excellence
A.
Back to School Plan
L. Fuhr led the discussion- PowerPoint will be made available
EMSA's back to school plan
Calendar adaptations
Student Expectations in the school building
Classroom Set-up
Remote Learning
Morning Arrival
After School Dismissal
BGC
Nursing Services
Sickness at School
Cleaning Schedule
Bus
Student Attendance
Instructional Design
Technology
Special Education
RTI
PE
Art
Music
Library Books
Lost & Found
Field Work & Assemblies- on hold until phase 5
Safety Drills
Visitors & Parents
Calendars
Survey
Q & A
B. Lane made a motion to approve the back to school plad as presented by Lezlie 07-14-2020.
S. Bennett seconded the motion.
The board VOTED to approve the motion.
EMSA's back to school plan
Calendar adaptations
Student Expectations in the school building
Classroom Set-up
Remote Learning
Morning Arrival
After School Dismissal
BGC
Nursing Services
Sickness at School
Cleaning Schedule
Bus
Student Attendance
Instructional Design
Technology
Special Education
RTI
PE
Art
Music
Library Books
Lost & Found
Field Work & Assemblies- on hold until phase 5
Safety Drills
Visitors & Parents
Calendars
Survey
Q & A
B. Lane made a motion to approve the back to school plad as presented by Lezlie 07-14-2020.
S. Bennett seconded the motion.
The board VOTED to approve the motion.
IX. Outreach: Families and Community
A.
HAE
M.Gibb led the discussion.
K.Shaw is now co-chair on the outreach committee
Lezlie has coordinated food drop off for HAE families
K.Shaw is now co-chair on the outreach committee
Lezlie has coordinated food drop off for HAE families
B.
Committee members
X. Principal Support and Evaluation
A.
Update on Principal Support and Evaluation
B. Pinon led the discussion.
XI. Board Goals
A.
Board on Track Success Goals
Board members need to update their Skills Survey under "Profile".
XII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
D. Haight