Elgin Math & Science Academy

Minutes

Master Planning Update

Date and Time

Thursday July 2, 2020 at 8:15 AM

Location

Google hangout link:
Dial-in: (US) +1 662-532-9153 PIN: 204 680 669#

Committee Members Present

A. Gray (remote), D. Haight (remote), F. Bisconti (remote), G. Swick (remote), K. Kelly (remote), L. Fuhr (remote), M. Gibb (remote), R. Wilson (remote)

Committee Members Absent

B. Pinon, M. Dyer

Guests Present

S. Bennett (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

M. Gibb called a meeting of the Master Plan & Facilities Committee Committee of Elgin Math & Science Academy to order on Thursday Jul 2, 2020 at 8:18 AM.

C.

Approve Minutes

A. Gray made a motion to approve the minutes from Master Plan & Facilities Committee Meeting on 06-03-20.
G. Swick seconded the motion.
The committee VOTED to approve the motion.

II. Master Plan

A.

Design Development Update

M.Gibb led the discussion
WKArch is finishing up their documents for GMP #1 status
Alternates for Amin utilities vs. phasing
​​​​​​​Asbestos Report- waiting on the second bid

B.

Master Planning Finances

M.Gibb led the discussion on the update on loan/financing and timeline.
Wait two weeks to start

C.

New Grant Award and Potential Grants/Funding

Rebuild IL fast-track grant- waiting to hear
Walton Financing- got materials to them that they requested. -waiting to hear
Rebuild IL fast-track grant- waiting to hear
Walton Financing- got materials to them that they requested. -waiting to hear

III. Whole Campus overview and discussion

A.

Campus Ownership

Waiting to hear from the City of Elgin.
• Campus Insurance- COVID/buildings will increase insurance costs
• Site Disruption Plan
• Tree trimming
• Road patching timeline
• Residential management
• Water damage update
• Green Gorilla update
• Full campus security measures
• Facility alterations for Fall 2020
• Neil building improvements
• Campus Storage
• Westview Dormitory
• Dining Hall

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:21 AM.

Respectfully Submitted,
D. Haight