Elgin Math & Science Academy

Minutes

EMSA Board of Directors Meeting

Date and Time

Friday April 26, 2019 at 8:00 AM

Location

EMSA CAMPUS Main Building A, 1600 Dundee Ave, Elgin

Directors Present

A. Gray, B. Lopez, B. Pinon, D. Haight, G. Swick, K. Kelly, M. Gibb

Directors Absent

D. Verges

Ex Officio Members Present

L. Fuhr

Non Voting Members Present

L. Fuhr

Guests Present

F. Bisconti, K. Shaw, Sarah Miller

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

D. Haight called a meeting of the board of directors of Elgin Math & Science Academy to order on Friday Apr 26, 2019 at 8:06 AM.

C.

Welcome guests

Public Comment policy read by Gary Swick. 

Parent Comments:
    Laura Sterba: Thanked EMSA for allowing Learning Resources to sponsor the engineering night and commented how wonderful it was to see parent involvement and collaboration. Ms Sterba also thanked EMSA staff and PTO. 
    Amy Bouque: Representing Parent Teacher Crew. Ms Bouque asks how the Board and PTO can communicate with each other. 
    Sarah Miller: EL Ed representative.

D.

Approve Minutes

B. Pinon made a motion to approve minutes from the EMSA Board of Directors Planning Meeting on 03-15-19 EMSA Board of Directors Planning Meeting on 03-15-19.
A. Gray seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Community Circle

Mr. Swick gave a kudos to the Board's last meeting community circle "product" for teacher appreciation celebration. 

Share descriptive words to promote/reflect EMSA:

Gary: Collaboration
Baldemar: Transformation (visual language)
Adam: Imagination
Amy: Metamorphosis 
Laura: Innovative & Inclusive
Kimberly: Opportunity
Lezlie: Progressive
Sarah: Wonder and Wow
Brian: Persistant
Mel: Kindness
Frank: Crew
Kerry: Engagment

F.

Principal's Report

• Ms. Khan submitted resignation due to health
• Hired Nurse Dorothy as opposed to using contracting services
• 85 Families attended Engineering Evening
• 200 lbs of bottle caps for Better World Day
• 4 Trees will be planted on Better World Day
• iFest participation May 4
• May 8th is Charter School Advocacy day at Springfield
• Proposed a red-tailed hawk as a mascot
• (Gary) May 18th is Love Our River Day — 9am, North of the Gail Borden Library
• (Brian) Board of EYSO has invited the EMSA Board to concert on May 5th.
 

G.

How Can Board Support the Principal

• Mr. Pinon is hosting a teacher appreciation event at his home on May 3rd at 6:00pm. 
• Supporting the Principal Report: As EMSA is still in start up mode, the board members need to commit to maintaining an active role. 

H.

Board on Track "OnTrack" Score

• Board on Track has rated us 2 stars and we are continuing to grow in our performance. 

I.

Approval of New Board Member: Kimberly Shaw

G. Swick made a motion to elect Kimberly Shaw to the EMSA board.
M. Gibb seconded the motion.
The board VOTED unanimously to approve the motion.

II. Executive Session (optional)

A.

Enter Executive Session

Did not enter executive session. 

B.

End Executive Session

III. Finance

A.

Report of EMSA CFO

Mr. Bisconti shared financial report. 
The golf outing fundraiser on May 20th is underway. 

(Kerry) EMSA is requesting 103% of PCTC to help financially support additional busing for students. Currently, the commission takes 2% form our PCTC. 
 

B.

FOIA Report

C.

Financial Policy Review

IV. Academic Excellence

A.

Report of Chair & Motion to Support New Consolidated Plan

B. Pinon made a motion to approve New Consolidated Plan.
G. Swick seconded the motion.
The board VOTED unanimously to approve the motion.

B.

EL Education Implementation and Credentialing

EL Education rep., Sarah Miller, reported on survey scores and shared information with EMSA board. Report reveals EMSA is exceeding implementation expectations with a score of 75, having had a target score for year 1 at 47. 

V. Facility

A.

Barn Renovation

Kerry reported on the status of the Barn renovations:  awaiting final drawings from architects, RFP ready to go upon receipt of drawings; building is on well and septic, there will be a 3d party inspection today regarding options.

B.

Master Plan

Mel reported that EMSA will stay at its original growth model as proposed in original application.  EMSA's priority will be to adaptively re-use the existing buildings versus building new.  Will present progress at June 5 Celebration of Learning.

VI. EMSA Growth Model

A.

No change to our proposed growth model

Ms. Gibb reported on Master Plan committee recommendation to maintain a 468 capacity. 

B.

Site Preferences

Ms. Gibb reported that we are approaching utilizing existing structures as opposed to building new. 

VII. Development

A.

Golf Outing Update

Mr. Bisconti reported on status of Golf Outing. 

VIII. EMSA's Image and Communications

A.

Communication--Outline Future Discussion

Mr. Pinon discusses developing talking points about EMSA and how to approach community involvement. 
 

IX. Closing Items

A.

Adjourn Meeting

G. Swick made a motion to adjourn the meeting.
B. Lopez seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:34 AM.

Respectfully Submitted,
M. Gibb