Elgin Math & Science Academy
Minutes
EMSA Board of Directors Meeting
Date and Time
Friday September 28, 2018 at 8:30 AM
Location
EMSA Conference Room, 1600 Dundee Ave, Elgin IL 60120
Directors Present
A. Gray, B. Lopez, B. Pinon, D. Haight, D. Verges (remote), G. Swick, K. Kelly, M. Gibb
Directors Absent
None
Ex Officio Members Present
L. Fuhr
Non Voting Members Present
L. Fuhr
Guests Present
F. Bisconti, R. Ortiz
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Kelly called a meeting of the board of directors of Elgin Math & Science Academy to order on Friday Sep 28, 2018 at 8:48 AM.
C.
Approve Minutes
K. Kelly made a motion to approve minutes from the EMSA Board of Directors Meeting on 08-17-18 EMSA Board of Directors Meeting on 08-17-18.
A. Gray seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Community Circle
E.
Principal's Report
Facilities- on going
Outreach
Fundraising /PR
Staffing
Polaris Visit
Eureka Conferences
Faculty Proud Moments
Testing- on going with results
Outreach
Fundraising /PR
Staffing
Polaris Visit
Eureka Conferences
Faculty Proud Moments
Testing- on going with results
II. Governance
A.
Nomination of Brian Pinon for EMSA Board of Directors
B. Lopez made a motion to approve Brian Pinon as a new board member.
G. Swick seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Board Member Recruitment
EMSA is looking to grow its Board to eleven members.
Annual Board Retreat
Annual Board Retreat
C.
Board on Track OKR's
EMSA will begin implementing the OKR platform from Board on Track.
III. Finance
A.
Report of Treasurer
Walton Grant Approved
B.
Report of EMSA CFO
Walton Grant Approved
Preliminary Fincanial Report Presented
CSP Grant Reimbursment
IFF Loan Completed
PCTC Payment Received
TRS Contributions
Short Term & Long Term Capital Budget- WIP
Preliminary Fincanial Report Presented
CSP Grant Reimbursment
IFF Loan Completed
PCTC Payment Received
TRS Contributions
Short Term & Long Term Capital Budget- WIP
C.
Financial Policy Review
None this month.
IV. Academic Excellence
A.
Friday Field Studies
FFS
- nice diversity of professionals
- nice diversity of professionals
B.
Academic Excellence Committee Future Meetings
EMSA is looking to build the committee members
V. Facility
A.
Report on Main Building Repairs & Reconstruction
Building Wide Secuirty System - complete
Building Wide PA system- insight/quote out
WiFi Fiber Line - quote out
Road Repair
Building Wide PA system- insight/quote out
WiFi Fiber Line - quote out
Road Repair
B.
Barn Repairs and Reconstruction
Phase 1- Immediate barn repairs
M. Gibb made a motion to Spend up to $29k to do immediate barn repairs.
G. Swick seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Master Plan
Looking at the overall use of the whole space & campus
VI. Development
A.
EMSA Opening Ceremony
Approve budget for EMSA's October 3 Opening Celebration
B. Lopez made a motion to Approve budget for EMSA's October 3 Opening Celebration.
G. Swick seconded the motion.
The motion unanimously did not carry.
B.
Giving Tuesday
Launch Event 10/16
C.
Other Development Opportunities
BGCE Dinner 9/28/18
Baldemar-hosted Dinner
Golf Outing- May
Annual Fund
Each board member donates $50 to giving Tuesday
Baldemar-hosted Dinner
Golf Outing- May
Annual Fund
Each board member donates $50 to giving Tuesday
VII. Outreach: Families and Community
A.
Recent and upcoming efforts
Lottery will be held earlier this year (February 28)
Communtity Recruitment
Communtity Recruitment
VIII. Principal Support and Evaluation
A.
Committee needs to form and convene
Discussion ensued
IX. Other Business
A.
Closing circle--if time allows
Website
Halloween
Halloween
X. Closing Items
A.
Adjourn Meeting
G. Swick made a motion to adjourn the meeting.
B. Lopez seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:23 AM.
Respectfully Submitted,
D. Haight
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