Elgin Math & Science Academy
Board of Directors Meeting
Date and Time
Location
Admin Building - SS Classroom
1600 Dundee Avenue
Elgin, IL 60120
Our Mission:
The Elgin Math and Science Academy is an EL Education public charter school.
We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.
Agenda
Purpose | Presenter | Time | |||
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I. | Opening Items | 4:00 PM | |||
Opening Items
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A. | Record Attendance and Guests | Kaitlyn Coventry | 1 m | ||
B. | Call the Meeting to Order | Sue Bennett | 1 m | ||
II. | Board Meeting | 4:02 PM | |||
A. | Public Comment | FYI | Sue Bennett | 1 m | |
Public comment: The time for public comment will take place at the end of the meeting If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you. We take public comment seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. |
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B. | Approve Minutes from the June 26th Board Meeting | Approve Minutes | Sue Bennett | 5 m | |
III. | Executive Director's Report | 4:08 PM | |||
A. | Executive Director's Report | FYI | Kathryn Martinez | 20 m | |
Introduction of Tom Mulder, Assistant Principal
Introduction of Instructional Leadership Team (ILT) and Work Plan
Executive Director's Updates |
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IV. | Financial Report | 4:28 PM | |||
A. | Finance & Operations Committee Report | Vote | Paul Stagen, Douglas De Jong | 10 m | |
The Board is asked to approve a Resolution (attached), drafted by EMSA's attorneys, to allow for an equipment loan from IFF, one which is anticipated in the FY25 Budget and Five Year Projection. The loan's purpose is to reimburse EMSA for food equipment purchases in FY24 and FY25, and for certain construction in summer 2024, such as our new pedestrian pathways. The loan amount of $100,000 will be fully repaid over 15 years, with annual debt service of about $6,000 annually. This loan can be repaid early, if desired. The loan would be expected to close later this fall.
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B. | Financial Statements - June 30, 2024 | Discuss | Douglas DeJong | 10 m | |
The draft, preliminary financial statements for June 30, 2024 are attached. These financial statements are subject to change in the course of the Audit process.
In general, the June 30th statement results were very close to projections shared in May 2024. |
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V. | General Operations Report | 4:48 PM | |||
A. | Operations Report | FYI | Dan Alexander | 2 m | |
VI. | Strategic Planning | 4:50 PM | |||
A. | EL 101 | FYI | Kathryn Martinez | 10 m | |
What is EL Education? What makes EMSA unique? |
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B. | Strategic Planning Process and Timeline | 5 m | |||
VII. | EMSA Committee and Parent-Teacher Crew Reports | 5:05 PM | |||
A. | EMSA PTC Update | FYI | Melanie Toth | 5 m | |
B. | Executive Committee | FYI | Sue Bennett | 5 m | |
C. | Development Report | FYI | Katie Taylor & Doree Haight | 10 m | |
D. | Master Planning Committee | FYI | Kerry Kelly | 5 m | |
E. | Governance | FYI | Akash Gandhi | 1 m | |
F. | Academic Excellence | FYI | Bethea Lane | 5 m | |
VIII. | Executive Session | 5:36 PM | |||
A. | Vote to Enter Closed Executive Session | Vote | Sue Bennett | 1 m | |
B. | Executive Session | Discuss | Board | 1 m | |
The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides: (c) Exceptions. A public body may hold closed meetings to consider the following subjects: (2) The discussion of minutes of meeting lawfully closed under the Open Meeting Act, whether for purposes of approval by the body of the minutes or semi-annual review of the Minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21). (3) Litigation when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/(c)(11).
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C. | Motion to Exit Closed Executive Session | Vote | Sue Bennett | 1 m | |
IX. | Closing Items | 5:39 PM | |||
A. | Public Comment | Discuss | Those Who Wish To Make Public Comments | 1 m | |
B. | Adjourn Meeting | Vote | Sue Bennett |