Elgin Math & Science Academy

Board of Directors Meeting

Date and Time

Wednesday August 21, 2024 at 4:00 PM CDT

Location

Admin Building - SS Classroom

1600 Dundee Avenue

Elgin, IL 60120

Our Mission:


The Elgin Math and Science Academy is an EL Education public charter school.

 

We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Kaitlyn Coventry 1 m
  B. Call the Meeting to Order   Sue Bennett 1 m
II. Board Meeting 4:02 PM
  A. Public Comment FYI Sue Bennett 1 m
   

Public comment: The time for public comment will take place at the end of the meeting If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you.  We take public comment seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. 

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.

 
  B. Approve Minutes from the June 26th Board Meeting Approve Minutes Sue Bennett 5 m
     
III. Executive Director's Report 4:08 PM
  A. Executive Director's Report FYI Kathryn Martinez 20 m
   

Introduction of Tom Mulder, Assistant Principal

 

Introduction of Instructional Leadership Team (ILT) and Work Plan

 

Executive Director's Updates

 
IV. Financial Report 4:28 PM
  A. Finance & Operations Committee Report Vote Paul Stagen, Douglas De Jong 10 m
   

The Board is asked to approve a Resolution (attached), drafted by EMSA's attorneys, to allow for an equipment loan from IFF, one which is anticipated in the FY25 Budget and Five Year Projection.  The loan's purpose is to reimburse EMSA for food equipment purchases in FY24 and FY25, and for certain construction in summer 2024, such as our new pedestrian pathways.  The loan amount of $100,000 will be fully repaid over 15 years, with annual debt service of about $6,000 annually.  This loan can be repaid early, if desired.  The loan would be expected to close later this fall.  

 

 

 
  B. Financial Statements - June 30, 2024 Discuss Douglas DeJong 10 m
   

The draft, preliminary financial statements for June 30, 2024 are attached.   These financial statements are subject to change in the course of the Audit process.

 

In general, the June 30th statement results were very close to projections shared in May 2024.  

 
V. General Operations Report 4:48 PM
  A. Operations Report FYI Dan Alexander 2 m
VI. Strategic Planning 4:50 PM
  A. EL 101 FYI Kathryn Martinez 10 m
   

What is EL Education? What makes EMSA unique? 

 
  B. Strategic Planning Process and Timeline 5 m
VII. EMSA Committee and Parent-Teacher Crew Reports 5:05 PM
  A. EMSA PTC Update FYI Melanie Toth 5 m
  B. Executive Committee FYI Sue Bennett 5 m
  C. Development Report FYI Katie Taylor & Doree Haight 10 m
  D. Master Planning Committee FYI Kerry Kelly 5 m
  E. Governance FYI Akash Gandhi 1 m
  F. Academic Excellence FYI Bethea Lane 5 m
VIII. Executive Session 5:36 PM
  A. Vote to Enter Closed Executive Session Vote Sue Bennett 1 m
  B. Executive Session Discuss Board 1 m
   

The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:

(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
        (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, and other items allowed under the Open Meetings Act.

        (2) The discussion of minutes of meeting lawfully closed under the Open Meeting Act, whether for purposes of approval by the body of the minutes or semi-annual review of the Minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).

        (3) Litigation when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/(c)(11).  

 

 

 
  C. Motion to Exit Closed Executive Session Vote Sue Bennett 1 m
IX. Closing Items 5:39 PM
  A. Public Comment Discuss Those Who Wish To Make Public Comments 1 m
  B. Adjourn Meeting Vote Sue Bennett