Elgin Math & Science Academy

Master Planning & Facilities Committee Meeting

Date and Time

Wednesday April 10, 2024 at 4:00 PM CDT

Location

Admin Building - Social Studies Classroom

1600 Dundee Avenue

Elgin, IL 

Our Mission:
 

The Elgin Math and Science Academy is an EL Education public charter school.

 

We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:00 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order   Gary Swick 1 m
  C. Approve Minutes of the January 18, 2024, Meeting of the Master Planning Committee Approve Minutes Gary Swick 3 m
II. Campus Environment & Historical Character Support Group 4:05 PM
  A. Pollinator Garden Discuss Kerry Kelly 8 m
  B. City of Elgin - Mayor's Award for Historic Preservation Discuss Dan Alexander 15 m
   

EMSA will be honored with the Heritage Commission's Henry Jensen Award at an upcoming Event to be held from 6 to 9pm on Tuesday May 7 at the Elgin Armory.  See attached award letter.  Board and admin leadership to attend...along with Wheeler Kearns Architects.

 

Also, on May 15th from 4:30 to 6:00pm, the Heritage Commission will be part of a tour of the Admin Building which EMSA will host.  That date coincides with the May Meeting of the Master Planning Committee, and its typical meeting time.  Perhaps that tour can precede or follow the Meeting?  

 
  C. AIA Illinois - October 2024 Discuss Dan Alexander 5 m
   

The Statewide association of architects will be holding its annual meeting in Elgin in October 2024, and conference participants will be touring EMSA to see our renovated buildings.  Details forthcoming.  

 
  D. EMSA hosting community events in summer 2024 - environmentally themed Discuss Dan Alexander 10 m
   

Administration has worked with Green Guerrilla to make EMSA facilities available for community environmental education over the summer 2024.

 

Proposed lectures to be hosted in classrooms:

 

Friday, June 7th

Forest Preserve District of Kane County

On Campus Tree + Leaf Identification

 

Friday, June 14th

Kane-DuPage Soil & Water Conservation District

Erosion + Rain Garden Grants

 

Friday, June 21st

City of Elgin Naturalist David Schoenknecht

Glacial Wonders of Kane County

 

Friday, June 28th    

Green Guerrilla

On Campus Native Garden Walk

 

Friday, July 5th

Holiday

Happy Birthday America

 

Friday, July 12th

Friends of the Fox River

Protecting Our Watershed

 

Friday, July 19th

TBA (Men’s Shed)

Cabin Bird House Auction

 

Friday July 26th

Kane County Recycling Coordinator Clair Ryan

Composting


 

 
  E. Better World Projects 5 m
III. COO Report on Facilities and Grounds 4:48 PM
  A. Update on EMSA Facilities & Grounds 10 m
   

Preston Consulting has completed the first phase of their work, surveying the campus, obtaining written information they have.

Preston has contacted a list of Board and staff members for discussion of current conditions, future needs and possibilities.  Preston will be doing both a survey, and interviews with committee members.  

 

The following is Preston's desired schedule - this does depend on the respond rates & pace, to their survey and their requests for 1:1 interviews:

 

  1. Release Questionnaire:  3/18/24
  2. Responses Due:  3/22/24
  3. Schedule Interviews:  3/25/24 – 4/12/24
  4. Draft Report:  4/12/24 – 4/26/24
  5. Report Feedback:  4/29/24 – 5/3/24
  6. Presentation could be scheduled for May 15th.
 
  B. Solar Power Possibilities Discuss Dan Alexander 10 m
   

Staff has obtained a proposal for installation of solar panels in a leased structure for the Gym Building, as an alternative to panel ownership (attached).   This option is without a loan, and without capital investment.  

 

 
  C. Expeditions/Gardening Discuss Dan Alexander 15 m
   

The Expeditions/Gardening Committee is a hybrid staff/parent/Board effort to promote expeditionary learning through gardening programs.

 

At this stage, kindergarden students are going to be helped to prepare the ground for and install a single garden bed, in the Kinder instructional area.  Kindergarten students will transplant seedlings they have grown indoors, to the outdoors and begin to garden there.  Materials were delivered for this today, April 10th.  

 

Another four garden beds will be installed by students through the Committee's efforts, for use with Karl Harris' gardening Club.  Another three garden bed planters will be installed by students for use by the Expeditions Committee itself.  Materials for this were delivered today, April 10th.

 

Troy Taylor, working with Dan and Green Guerrilla, is supporting all of these efforts.    

 
IV. Community Opportunities: staff, county, city, etc
V. State of Illinois Issues 5:23 PM
  A. IDOT and Entryway concerns
   

Dan Alexander spoke with Aaron Neal, City of Elgin Public Works Director who agreed to write on behalf of EMSA and the City of Elgin, to IDOT.  Dan's request was to reduce speeds near EMSA, to install striping and signage with blinking lights similar to the situation by Coleman  Elementary School.  Mr. Neal wrote then to Asad Zaidi of IDOT, who responded as follows on March 21st:

 

"I have forwarded this concern to our manager; bureau of traffic and my team section manager will correlate between different bureaus to investigate this situation. I would appreciate some patience because they would have to maneuver through different departments to get a coordinated answer for this concern."

 
  B. IDOT & Sound Wall 5 m
VI. Facilities Reserve Fund
VII. Sustainability
 

Goals & Timelines

 
VIII. Closing Items
  A. Adjourn Meeting Vote