Elgin Math & Science Academy
Governance
Date and Time
Location
Zoom
https://us06web.zoom.us/j/6308835013
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 6:30 PM | |||
| A. | Record Attendance | 1 m | |||
| B. | Call the Meeting to Order | Melanie Gibb | |||
| C. | Approve Minutes | Approve Minutes | 1 m | ||
|
Identify who is responsible for posting minutes. |
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| Approve minutes for Governance Meeting on March 14, 2023 | |||||
| D. | Governance Job Description | Vote | Melanie Gibb | 2 m | |
| II. | Governance | 6:34 PM | |||
| A. | Board Succession | Vote | Melanie Gibb | 10 m | |
|
Board Nominations: Nomination of Sue Bennett to be an elected board member beginning FY 2024.
Board Officers: Vice President: nomination for Sue Bennett for Vice President. Treasurer: ? Board Chair FY24: recommendation to retire the co-chair structure and move towards a single chair structure. Board Chair FY25: succession planning.
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| B. | Bylaws Review | Vote | Melanie Gibb | 20 m | |
|
• Final review in May for a proposed vote in June. • This section purpose is listed as "vote" in the case the committee agrees we are ready to move forward. |
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| C. | Board and Committee Job Descriptions | Discuss | Ron Manderschied | 20 m | |
|
See updates attached. |
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| D. | Calendar | Discuss | Melanie Gibb | 5 m | |
|
Review in May for a vote in June
DRAFT
Regular Board Meetings 2023/24: August 22 October 24 December 19 February 27 April 23 (Executive Session for Ex. Dir. Review) June 25
Special Board Meetings 2023/24: Board Retreat: September 22 Budget Workshop: May 14 |
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| E. | Board Handbook | Discuss | Melanie Gibb | 5 m | |
|
See google doc handbook outline. Finalized calendar and board/committee job descriptions will go here. |
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| F. | Board Meetings Posting of Minutes | Discuss | Melanie Gibb | 2 m | |
|
Clarification of existing responsibility and publications moving forward. |
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| G. | Website Public Portal | Discuss | Melanie Gibb | 5 m | |
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The website will be viewed and suggestions can be made if there are concerns about ease of use for the public. |
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| III. | Other Business | 7:41 PM | |||
| A. | OMA | Discuss | 2 m | ||
|
What are we doing in terms of board meetings? Kerry mentioned that she attended a OMA conference/training, can she prepare a handout to share with the board? |
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| IV. | Closing Items | 7:43 PM | |||
| A. | Adjourn Meeting | Vote | |||