Final

Elgin Math & Science Academy

Board of Directors

Date and Time

Tuesday August 23, 2022 at 6:00 PM CDT

Location

Art Barn - with Zoom link (Hybrid)

1600 Dundee Avenue; Elgin, IL 60120

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Doree Haight 1 m
  B. Call the Meeting to Order   Gary Swick 1 m
  C. Public Comment   Gary Swick 1 m
   
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.
  
  D. Approve Minutes from July 26, 2022 Board Meeting Approve Minutes Doree Haight 2 m
     
  E. FOIA Report   Dan Alexander 1 m
II. Financial Report 6:06 PM
  A. Financial Statements - July 31, 2022 Discuss Shanan Egger or Dan Alexander 15 m
  B. Finance & Operations Committee Report Vote Adam Gray, Shanan Egger, Dan Alexander 5 m
   

For Board vote - a Resolution which would allow EMSA to recapture predevelopment expenses approved by the Board for campus expansion, from a further Bond Financing.  The text was supplied by Longhouse Capital Advisors.

  
III. Operations and Construction Report 6:26 PM
  A. COO Operations Report Vote Dan Alexander 6 m
   

Highlights of COO activity since our June Board meeting are described in the attached July COO Report.

 

For Board Vote:  whether to authorize an additional $9,400 for civil engineering expense, for Wheeler Kearns Architects to plan comprehensively a set of environmentally sustainable water strategies immediately around the Administration Building, and at other locations nearby and which affect campus water management.    The Finance Committee has voted to recommend the $9400 expense, provided the Master Planning Committee also does so at its next Committee Meeting August 30.  The Board might choose to make its vote conditional on Master Planning Committee acceptance.  

  
IV. Principal's Report 6:32 PM
  A. Principal's Report FYI Jacquelyn Willer 5 m
V. EMSA Parent Teacher Crew Report 6:37 PM
  A. EMSA PTC Update FYI Sue Bennett & Bethea Lane 5 m
VI. Principal & COO Support & Evaluation Committee 6:42 PM
  A. Approval of Principal's Evaluation Memo FYI Bethea Lane 5 m
  B. Principal's SY2023 Goals Vote 5 m
  C. COO Evaluation Discuss Adam Gray 2 m
   

Next step will be to meet with Mr. Alexander.

  
VII. Governance 6:54 PM
  A. Charter Renewal Process Check-In FYI Jacquelyn Willer & Dan Alexander 15 m
  B. Board Conflict of Interest, OMA and FOIA Training Updates FYI Gary Swick 2 m
VIII. Outreach: Families and Community 7:11 PM
 
Outreach: Families and Community
 
  A. Update on Outreach Activities FYI Kimberly Shaw 5 m
IX. Development Committee 7:16 PM
  A. Report of Development Committee FYI Doree Haight 2 m
X. Other Business 7:18 PM
  A. Motion to Enter Executive Closed Session Vote Gary Swick 1 m
  B. Executive Session Discuss Gary Swick 15 m
   

The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:

(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
        (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting,***

 

 

  
  C. New Business Discuss 5 m
  D. Motion to Exit Executive Closed Session Vote Gary Swick 1 m
  E. Audience Comments and Questions FYI Doree Haight 2 m
   
Audience Comments and Questions will be read into record at this time.
  
XI. Closing Items 7:42 PM
  A. Adjourn Meeting Vote Gary Swick