Elgin Math & Science Academy
Board of Directors
Date and Time
Tuesday March 22, 2022 at 6:00 PM CDT
Location
EMSA Art Barn at 1600 Dundee Ave, Elgin
At EMSA, students and teachers will reach their highest potential through active exploratory learning and social responsibility.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 6:00 PM | |||
|
Opening Items
|
|||||
| A. | Record Attendance and Guests | Doree Haight | 1 m | ||
| B. | Call the Meeting to Order | Gary Swick | 1 m | ||
| C. | Public Comment | Gary Swick | 1 m | ||
|
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.
In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org. |
|||||
| D. | Approve Minutes from February 22, 2022 Board Meeting | Approve Minutes | Doree Haight | 2 m | |
| II. | Community | 6:05 PM | |||
| A. | Community Crew | Discuss | 5 m | ||
| III. | Financial Report | 6:10 PM | |||
| A. | Financial Statements | Discuss | Shanan Egger | 15 m | |
| IV. | Principal's Report | 6:25 PM | |||
| A. | Principal's Report | FYI | Jacquelyn Willer | 10 m | |
| B. | Board Resolution for ISECC | Vote | Jacquelyn Willer | 5 m | |
|
Board Resolution for ISECC to sign the joint agreement, and to abide by ISECC's Articles of Joint Agreement and ISECC's Policies and Procedures. |
|||||
| V. | EMSA Parent Teacher Crew Report | 6:40 PM | |||
| A. | EMSA PTC Update | FYI | Sue Bennett & Bethea Lane | 5 m | |
| VI. | Operations and Construction Report | 6:45 PM | |||
| A. | COO Operations Report | FYI | Dan Alexander | 5 m | |
|
Highlights of COO activity since our Febuary Board meeting are described in the attached Report. |
|||||
| B. | Finance & Operations Committee Report | Discuss | Adam Gray | 10 m | |
|
Minutes from the February 22, 2022 Finance & Operations Committee are attached.
Minutes from the March 15 2022 Special Meeting of the Finance & Operations Committee are attached.
One item to highlight is that EMSA's FY23 PCTC rate will be $12,521.75, an increase of 3.9% from FY22's rate. |
|||||
| VII. | Master Planning Report | 7:00 PM | |||
| A. | Master Planning Update | Discuss | Kerry Kelly | 5 m | |
| B. | Environmental Work Group | FYI | Gary Swick | 5 m | |
|
|
|||||
| VIII. | Academic Excellence | 7:10 PM | |||
| A. | Report | FYI | Bethea Lane | 5 m | |
| IX. | Governance | 7:15 PM | |||
| A. | Mission, Vision, Goals | Discuss | Melanie Gibb | 5 m | |
| B. | Charter Renewal Process Check-In | FYI | Jacquelyn Willer & Dan Alexander | 1 m | |
| C. | Board and Committee Member Recruitment | Discuss | Gary Swick & Kerry Kelly | ||
| D. | Illinois Association of School Boards Update, if any | Discuss | Kerry Kelly | ||
| X. | Outreach: Families and Community | 7:21 PM | |||
|
Outreach: Families and Community
|
|||||
| A. | Update on Outreach Activities | FYI | Kimberly Shaw | 5 m | |
| XI. | Development Committee | 7:26 PM | |||
| A. | Report of Development Committee | FYI | Doree Haight | 2 m | |
| XII. | Principal & COO Support & Evaluation Committee | 7:28 PM | |||
| A. | Report | Discuss | Bethea Lane & Adam Gray | ||
| XIII. | Other Business | 7:28 PM | |||
| A. | Audience Comments and Questions | FYI | Doree Haight | 2 m | |
|
Audience Comments and Questions will be read into record at this time.
|
|||||
| B. | Motion to Enter Executive Closed Session | Vote | Gary Swick | 1 m | |
| C. | Executive Session | Discuss | Gary Swick | 2 m | |
|
The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:
(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting,***
|
|||||
| D. | Motion to Exit Executive Closed Session | Vote | Gary Swick | 1 m | |
| XIV. | Closing Items | 7:34 PM | |||
| A. | Adjourn Meeting | Vote | Gary Swick | ||