Elgin Math & Science Academy
Board of Directors
Date and Time
Tuesday December 21, 2021 at 6:00 PM CST
Location
Changed to Remote Only. LINK to ZOOM
At EMSA, students and teachers will reach their highest potential through active exploratory learning and social responsibility.
Agenda
Purpose | Presenter | Time | |||
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I. | Opening Items | 6:00 PM | |||
Opening Items
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A. | Record Attendance and Guests | Doree Haight | 1 m | ||
B. | Call the Meeting to Order | Gary Swick | 1 m | ||
C. | Public Comment | Gary Swick | 1 m | ||
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.
In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org. |
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D. | Approve Minutes from November 30 Board Meeting | Approve Minutes | Doree Haight | 2 m | |
II. | Community | 6:05 PM | |||
A. | Community Crew | Discuss | Gary Swick | 10 m | |
B. | Decision-Making Practices | Discuss | Gary Swick | 2 m | |
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III. | Financial Report | 6:17 PM | |||
A. | Financial Statements - November 30. 2021. Five Year Financial Projections | Discuss | Shanan Egger | 15 m | |
B. | Audit Committee Report | Discuss | Adam Gray | 5 m | |
Status: with whom has the audit report been shared? Are there other stakeholders with whom we should share?
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C. | Salary Task Force Report | Discuss | Jacquelyn Willer | 10 m | |
IV. | Principal's Report | 6:47 PM | |||
A. | Principal's Report | FYI | Jacquelyn Willer | 5 m | |
B. | ISBE Site Visit Recap | Jacquelyn Willer | 2 m | ||
C. | Community Relations Policy | Vote | Jacquelyn Willer | 2 m | |
V. | Operations and Construction Report | 6:56 PM | |||
A. | Construction Update | Discuss | Dan Alexander | 2 m | |
The last construction activity will take place the week of December 20, 2021 (had been scheduled for days when students are not present). Payment #8 has funded. Payment #9 will close out the Project.
The City of Elgin issued its Certificate of Occupancy on December 1, 2021.
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B. | Operations Report | FYI | Dan Alexander | 5 m | |
Highlights of COO activity since our November Board meeting are described in the attached Report.
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VI. | Principal & COO Support & Evaluation Committee | 7:03 PM | |||
A. | Report | Discuss | Bethea Lane & Adam Gray | 5 m | |
B. | Approval of Updated Principal Contract | Vote | Gary Swick | 5 m | |
C. | Approval of COO Contract | Vote | Gary Swick | 10 m | |
VII. | Academic Excellence | 7:23 PM | |||
A. | Report | FYI | Bethea Lane | 5 m | |
B. | Acceptance of New Staffing Recommendations | Vote | Jacquelyn Willer | 15 m | |
Academic Excellence Committee recommends that the board adopt '22-23 and '23-'24 staffing model, including as it relates to TA and instructional coach staffing.
Summary of '22-23 positions requested by J Willer (in order of preference):
Summary of '23-'24 positions requested by J Willer (in order of preference):
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VIII. | Governance | 7:43 PM | |||
A. | Illinois Association of School Boards Update, if any | Discuss | Kerry Kelly | 2 m | |
B. | Board Code of Conduct | Vote | Gary Swick & Kerry Kelly | 5 m | |
C. | Board and Committee Member Recruitment | Discuss | Gary Swick & Kerry Kelly | 2 m | |
D. | Charter Renewal Process Check-In | FYI | Jacquelyn Willer & Dan Alexander | 2 m | |
IX. | EMSA Parent Teacher Crew Report | 7:54 PM | |||
A. | EMSA PTC Update | FYI | Sue Bennett & Bethea Lane | 5 m | |
X. | Master Planning Report | 7:59 PM | |||
A. | Master Planning Update | Vote | Kerry Kelly | 2 m | |
For Vote: Committee recommendation to spend up to $20,000 for repair of two Residence Chimneys, and replacement of furnace, hot water heater, and air conditioning systems.
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B. | Environmental Work Group | FYI | Gary Swick | 5 m | |
Next meeting: A few questions to consider (feedback/ideas would be appreciated):
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C. | Future Space Improvements to Primary/Neil Building | Discuss | Kerry Kelly | 5 m | |
The Committee tasked D Alexander with help from the committee to research less permanent options to meet the need for special service spaces. It was suggested that a special work session to study and discuss the primary/Neil building space needs, and ways to address them, be set in January. A final recommendation/decision would be optimal in January. T. Haralambopoulos will survey teachers and staff for input & feedback.
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XI. | Outreach: Families and Community | 8:11 PM | |||
Outreach: Families and Community
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A. | Update on Outreach Activities | FYI | Kimberly Shaw | 5 m | |
XII. | Development Committee | 8:16 PM | |||
A. | Report of Development Committee | FYI | Doree Haight | 5 m | |
XIII. | Other Business | 8:21 PM | |||
A. | Audience Comments and Questions | FYI | Doree Haight | 2 m | |
Audience Comments and Questions will be read into record at this time.
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B. | Motion to Enter Executive Closed Session | Vote | Gary Swick | 1 m | |
C. | Executive Session | Discuss | Gary Swick | 2 m | |
The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:
(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting,***
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D. | Motion to Exit Executive Closed Session | Vote | Gary Swick | 1 m | |
XIV. | Closing Items | 8:27 PM | |||
A. | Adjourn Meeting | Vote | Gary Swick |