Final

Elgin Math & Science Academy

October Master Planning Meeting

Date and Time

Wednesday October 13, 2021 at 6:00 PM CDT

Location

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https://us06web.zoom.us/j/86255051354
Meeting ID: 862 5505 1354
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Meeting ID: 862 5505 1354
 

Agenda

     
I. EMSA Mission
  A. For reference
   
Mission: At EMSA, students and teachers will reach their highest potential through active exploratory learning and social responsibility.

Vision: 
We welcome individuals of all backgrounds and abilities
We nurture children’s natural curiosity
Our students are leaders in their own learning
Our teachers & students hold high standards for their own work
Our students are critical thinkers who excel in math and science
Our students develop the skills to be responsible individuals

Master Plan: EMSA’s master plan clarifies our mission and vision, honors campus history, is mindful of our impact on the environment, supports EL Education’s innovative learning model, and builds a sustainable campus. 

Campus Roots: We are committed to rebuilding a thriving educational community, honoring the legacy of our campus, restoring its architecture, and preserving the natural environment. 

 
II. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for Master Planning SPECIAL MEETING on September 20, 2021
III. Meeting Time/Location/etc Check-in
  A. Monthly meeting date/time and "location"
   
Is the 2d Wednesday at 6 pm still good for the committee?
How is Zoom working?  Move to hybrid with in-person component?
  B. Environmental Work Group
   
Establish schedule + short-notice availability?
  C. Committee-building
   
What additional resources would we like to see on the MP Committee and/or Environmental WG?
IV. Construction Update
  A. Gym Construction Report: New Info, Schedule, and Budget
  B. “Warm Safe and Dry” Update
   
See COO Update.  The Admin Roof work requires some punchlist corrections, which are ongoing.  
  C. Campus-wide Maintenance and Repairs
   
The major note is that despite torrential downpours in the first week of October, the Neil Building was almost totally leak-free.  
The Neil Building passed its (required) first-ever hydro-static test.  

 
  D. Contingency Allocated Spending
   
  1. Residential building repairs:  roof, furnace/air conditioning
  2. Asphalt fix for water-pooling issue, speed bumps
We are gathering proposals from the previous project low-bid contractor for the asphalt work.  We bid out the furnace/AC work for the Residence, but not yet the roofing work.  We are gathering proposals for the Residence roof and chimney work. 
 
Because proposals are not yet in hand, I feel that it might be premature to Vote on improvements, but have kept the Purpose discussion as a Vote as the Agenda was drafted.

 
V. Environmental Subcommittee Report
  A. Update
   
Completed and Ongoing 
  1. Windows and bird strikes: 
    1. temporary fix of window painting in dining hall & dorm
    2. Gymnasium proposal
  2. Chimney swifts will have EMSA chimneys to roost in
  3. Rain water and pavement concerns--seeking more information
  4. Ecosystem education initial plans for staff
  5. New plantings, path install at gym and to gym
  6. Basketball hoop location & possible pollinator garden at gym pavement area
  7. Family hikes started 
  8. Also....
Future:
  1. Property care & direction:  expand play areas, trash protocol
  2. Hiking trail
  3. Tree health & service

 
VI. Campus Strategic Planning
  A. Facility Use Planning
   
Campus buildings include:
  • Main/primary school building 20,000 sq ft
  • Art Barn 1,921 sq ft first floor
  • Gymnasium/middle school building 22,100 sq ft
  • Administration Building 10,623 sq ft (usable)
  • Dining Hall 4500 sq first floor 
  • Westview Dorm  5,000 square feet per 2 floors
  • Residence approx 2,000 sq ft

 
  B. School Year 2023 Primary School Building Ideas
   
SY23 EMSA will host grades K-7, 16 classrooms needed in addition to office-space requirements
(Primary School building has 13 classrooms, the gym has 4, the art barn has 1)

 

For the Committee's consideration:  create additional program/classroom space inside the Neil Building, for use by/for Intervention and ML programming.  Transition Classrooms 122 and 123 to use for 5th Grade in SY2022-23.  Use Gym Building for Grades 6&7.  See attached WKA preliminary sketch/specs for such improvements.  Preliminary cost estimate (subject to VE discussion) from B&A is that the construction cost for these improvements would be $314,000.  VE may be able to reduce the cost.  Additionally, DA intends to gather at least two additional proposals from alternative General Contractors - possibly on a reduced scope of work.  

 
VII. Closing Items
  A. Adjourn Meeting