Elgin Math & Science Academy
October Master Planning Meeting
Date and Time
Wednesday October 13, 2021 at 6:00 PM CDT
Location
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https://us06web.zoom.us/j/86255051354
Meeting ID: 862 5505 1354
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Meeting ID: 862 5505 1354
+1 312 626 6799 US (Chicago)
+1 301 715 8592 US (Washington DC)
+1 929 205 6099 US (New York)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 862 5505 1354
Agenda
I. | EMSA Mission | |
A. | For reference | |
Mission: At EMSA, students and teachers will reach their highest potential through active exploratory learning and social responsibility.
Vision: We welcome individuals of all backgrounds and abilities We nurture children’s natural curiosity Our students are leaders in their own learning Our teachers & students hold high standards for their own work Our students are critical thinkers who excel in math and science Our students develop the skills to be responsible individuals Master Plan: EMSA’s master plan clarifies our mission and vision, honors campus history, is mindful of our impact on the environment, supports EL Education’s innovative learning model, and builds a sustainable campus. Campus Roots: We are committed to rebuilding a thriving educational community, honoring the legacy of our campus, restoring its architecture, and preserving the natural environment. |
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II. | Opening Items | |
Opening Items
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A. | Record Attendance and Guests | |
B. | Call the Meeting to Order | |
C. | Approve Minutes | |
Approve minutes for Master Planning SPECIAL MEETING on September 20, 2021 | ||
III. | Meeting Time/Location/etc Check-in | |
A. | Monthly meeting date/time and "location" | |
Is the 2d Wednesday at 6 pm still good for the committee? How is Zoom working? Move to hybrid with in-person component?
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B. | Environmental Work Group | |
Establish schedule + short-notice availability?
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C. | Committee-building | |
What additional resources would we like to see on the MP Committee and/or Environmental WG?
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IV. | Construction Update | |
A. | Gym Construction Report: New Info, Schedule, and Budget | |
B. | “Warm Safe and Dry” Update | |
See COO Update. The Admin Roof work requires some punchlist corrections, which are ongoing.
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C. | Campus-wide Maintenance and Repairs | |
The major note is that despite torrential downpours in the first week of October, the Neil Building was almost totally leak-free. The Neil Building passed its (required) first-ever hydro-static test.
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D. | Contingency Allocated Spending | |
We are gathering proposals from the previous project low-bid contractor for the asphalt work. We bid out the furnace/AC work for the Residence, but not yet the roofing work. We are gathering proposals for the Residence roof and chimney work. Because proposals are not yet in hand, I feel that it might be premature to Vote on improvements, but have kept the Purpose discussion as a Vote as the Agenda was drafted.
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V. | Environmental Subcommittee Report | |
A. | Update | |
Completed and Ongoing
Future:
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VI. | Campus Strategic Planning | |
A. | Facility Use Planning | |
Campus buildings include:
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B. | School Year 2023 Primary School Building Ideas | |
SY23 EMSA will host grades K-7, 16 classrooms needed in addition to office-space requirements (Primary School building has 13 classrooms, the gym has 4, the art barn has 1)
For the Committee's consideration: create additional program/classroom space inside the Neil Building, for use by/for Intervention and ML programming. Transition Classrooms 122 and 123 to use for 5th Grade in SY2022-23. Use Gym Building for Grades 6&7. See attached WKA preliminary sketch/specs for such improvements. Preliminary cost estimate (subject to VE discussion) from B&A is that the construction cost for these improvements would be $314,000. VE may be able to reduce the cost. Additionally, DA intends to gather at least two additional proposals from alternative General Contractors - possibly on a reduced scope of work.
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VII. | Closing Items | |
A. | Adjourn Meeting |