Elgin Math & Science Academy
Finance Committee Meeting--Remote
Date and Time
Tuesday April 13, 2021 at 8:00 AM CDT
Location
Meeting ID: 956 9377 5063
Passcode: EMSA
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Passcode: EMSA
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Meeting ID: 956 9377 5063
Passcode: 705920
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
Meeting ID: 956 9377 5063
Passcode: 705920
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| C. | Approve Minutes | |
| Approve minutes for Monthly EMSA Finance Com Mtg--Remote on March 16, 2021 | ||
| D. | Approve Minutes | |
| Approve minutes for Finance Committee Meeting on February 16, 2021 | ||
| II. | Interim Financial Statements, General COO Report | |
| A. | Review of Monthly Financial Statements | |
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Review of March 31, 2021 Financial Reports.
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| B. | General COO Report | |
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Areas of concentration for COO with financial implications for FY21 Budget, and/or Gym Middle School Capital Project
1. Budget Process timeline (as discussed and agreed with Shanan Egger)
4/19 - EAB Internal Preparation: Shanan, Tina, Douglas
4/26 - Shanan, Lezlie, Dan
5/3 - Shanan, Tina, Lezlie, Dan, Kerry, others as needed
5/10 - Draft 1 WIP - Finance Committee, incorporate changes
5/20 - Draft 2 WIP - post Finance Committee review w/Board, incorporate Board changes post presentation
6/14 - Draft 3 WIP - incorporate Board direction, review with FC, FC recommends to Board
6/17 - Final review by Board
2. Cleaning service change. PME hired through competitive RFP process @$3800/month for 5 nights cleaning.
3. E-rate decision made through bidding for Category 2 items. Current Technologies selected for Category 2 items.
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| III. | CONSTRUCTION and FINANCING | |
| A. | Middle School Project: COO Report | |
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Construction is on schedule and continues to track well under budget for defined scope of Gym Project plus Warm, Safe, and Dry.
See attached COO Report, Budget Tracking Report.
Recommendations to set aside funds for Neil Building roof/gutters, Neil Building intercom/clock system, and Art Barn sewer connection. Because these are out of Scope for the Gym/Middle School project, it's going to Finance and Master Planning Committees for recommendations, and Board for approval.
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| IV. | TRACKING ITEMS | |
| A. | Enrollment, FRL, English Learners, Special Ed Numbers | |
| B. | Financial Policies | |
| C. | Finance Committee Goals | |
| V. | Other Business | |
| A. | Next meeting(s) | |
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The next meeting of the Finance Committee will be held on Tuesday, May 11th.
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| VI. | Closing Items | |
| A. | Adjourn Meeting | |