Final

Elgin Math & Science Academy

Master Plan Meeting

Construction Update

Date and Time

Wednesday November 18, 2020 at 9:00 AM CST

Location

Virtual Meeting via Google Meet
Dial-in: (US) +1 619-880-7723
PIN: 327 629 368#

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for Special Master Planning Meeting on October 14, 2020
  D. Approve additional minutes
    Approve minutes for Master Plan Meeting on October 21, 2020
II. Master Plan
 
Master Plan Committee
  A. Contractor Bid Proposals
  B. Timeline Update
   
Please note: extensive damage to gym floor — current cost $30,000 to repair/replace South East end approximately only 300sqft?.

 

Timeline for early August Gymnasium opening.
    1. Current timeline proposed by contractors.
    2. Land ownership.
    3. Appraisal.
***MP Committee needs to discuss timeline — specifically relating to release of subs***

 

• Alternate Fall 2020/2021 facility options.
• Warm, Safe and Dry stabilization.

 
  C. Master Planning Finances
   
• New Account for MP funds.
    1. $33,544 at 10/31/20.  We will continue to add $8,386 to the account each month until we commit to long-term debt. 
    2. Consultant fees to date: Should these funds be allocated to MP account? (Previously discussed this as a possibility.)

 

• Update on loan / financing.
    1. Loan Application
    2. Existing bridge loan payments
    3. Financing "warm, safe and dry" work for buildings to get to place of insurability.
    4. Appraisal (Fees to be taken from MP account.)
 

 
  D. Status: Capital Project Finance and Owner's Rep
  E. Sitework Update
   
Closing out GMP #1
  F. New Grant Award and Potential Grants/Funding
   
Two programs for consideration:
  1. Illinois Landmarks Award--: 2,500 (used for tarping admin roof)
    1. tarping is failing, request new grant monies for "warm, safe and dry" effort.
  2. National Historic Landmarks Federal Program (reassess for future needs)
  3. Illinois Clean Energy Community Foundation Net Zero Energy Building Program (https://www.illinoiscleanenergy.org/energy-program/net-zero-energy-building-program)
  4. Steelcase Furniture: https://www.steelcase.com/discover/information/education/active-learning-center-grant/
    Need collaboration with classroom teacher. This research grant should be on our list for 2020/2021.
  5. Sparks Grant: TBA May 2020
  6. Rebuild IL fast-track grant: TBA June 30 – UPDATE: Rebuild announcement timeline is "UNKNOWN" at this time.
  7. 500K (should know in November). Veto session canceled. Unknown likelihood at this time.
*The Art Barn received the 2020 Mayor's Award for Elgin Heritage Commission. Monday August 17th. 

 

 
III. Facilities
  A. Subcommittee
   
Update:
• Soil trenching and erosion
• Oak Tree protection plan
• Gary presented to the EPTC on 9/8/20

 

EPTC: Swingset

 

POSTPONE:
EPTC: purchase in ground basketball Hoop
Installation: EMSA, please coordinate with Tito what location and other materials (i.e. post hole digger and quickrete) he may need to install. • https://www.dickssportinggoods.com/p/goaliath-50-warrior-in-ground-basketball-hoop-19gltuglth50wrrrxbke/19gltuglth50wrrrxbke
IV. Whole Campus overview and discussion
  A. Campus Ownership
   
• Campus wide Asbestos Management Plan: ISBE and IDPH
• Buildings/walk-through update?
• Water damage update: Current Damage to GYM floor estimate $30K.
• Hole in Admin roof: Retarping wing
• Tree trimming
• Residential management
• Green Gorilla update
• Full campus security measures
• Facility alterations for Fall 2020
• Neil building improvements
• Campus Storage
• Westview Dormatory
• Dining Hall

 

 
  B. Community Use
V. Closing Items
  A. Adjourn Meeting