Final

Elgin Math & Science Academy

Master Plan Meeting

Construction Update

Date and Time

Wednesday August 19, 2020 at 9:00 AM CDT

Location

Virtual Meeting via Google Meet
Dial-in: (US) +1 619-880-7723
PIN: 327 629 368#

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
II. Master Plan
 
Master Plan Committee
  A. Construction Update
   
• GMP #1 Completion
• Landscaping budget for Green Gorilla (Area at bottom of the hill most critical to keep soil from eroding and out of drain.)
• GMP #2 Construction Document/ Bidding completed
  B. Master Planning Finances
   
• Update on loan / financing and timeline.

 

 
  C. Strategic Planning
   
• Brainstorm and discuss ideas for Fall 2021.
  D. New Grant Award and Potential Grants/Funding
   
Two programs for consideration:
  1. Illinois Landmarks Award--: 2,500 (used for tarping admin roof)
  2. National Historic Landmarks Federal Program (reassess for future needs)
  3. Illinois Clean Energy Community Foundation Net Zero Energy Building Program (https://www.illinoiscleanenergy.org/energy-program/net-zero-energy-building-program)
  4. Steelcase Furniture: https://www.steelcase.com/discover/information/education/active-learning-center-grant/
    Need collaboration with classroom teacher. This research grant should be on our list for 2020/2021.
  5. Sparks Grant: TBA May 2020
  6. Rebuild IL fast-track grant: TBA June 30 – UPDATE: Rebuild announcement timeline is "UNKNOWN" at this time.
III. Facilities
  A. Subcommittee
   
Update: EMSA Outdoor Policy

 

• Tree Protection: Chris and Gary installed a buffer around 8 heritage oaks on the hillside west of the Neil building.  It is intended to be a temporary solution to tree protection from human traffic. At this point it is just a visual cue.

 

 

POSTPONE:
EPTC: purchase in ground basketball Hoop
Installation: EMSA, please coordinate with Tito what location and other materials (i.e. post hole digger and quickrete) he may need to install. • https://www.dickssportinggoods.com/p/goaliath-50-warrior-in-ground-basketball-hoop-19gltuglth50wrrrxbke/19gltuglth50wrrrxbke
IV. Whole Campus overview and discussion
  A. Campus Ownership
   
• Campus Insurance
• Site Disruption Plan
• Tree trimming
• Road patching timeline
• Residential management
• Water damage update
• Green Gorilla update
• Full campus security measures
• Facility alterations for Fall 2020
• Neil building improvements
• Campus Storage
• Westview Dormatory
• Dining Hall

 

 
V. Closing Items
  A. Adjourn Meeting