Final

Elgin Math & Science Academy

Master Plan Meeting

Construction Update

Date and Time

Wednesday August 19, 2020 at 9:00 AM CDT

Location

Virtual Meeting via Google Meet
Dial-in: (US) +1 619-880-7723
PIN: 327 629 368#

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
II. Master Plan
 
Master Plan Committee
  A. Construction Update
   
• GMP #1 Completion
• Landscaping budget for Green Gorilla (Area at bottom of the hill most critical to keep soil from eroding and out of drain.)
• GMP #2 Construction Document/ Bidding completed
  B. Master Planning Finances
   
• Update on loan / financing and timeline.

 

 
  C. Strategic Planning
   
• Brainstorm and discuss ideas for Fall 2021.
  D. New Grant Award and Potential Grants/Funding
   
Two programs for consideration:
  1. Illinois Landmarks Award--: 2,500 (used for tarping admin roof)
  2. National Historic Landmarks Federal Program (reassess for future needs)
  3. Illinois Clean Energy Community Foundation Net Zero Energy Building Program (https://www.illinoiscleanenergy.org/energy-program/net-zero-energy-building-program)
  4. Steelcase Furniture: https://www.steelcase.com/discover/information/education/active-learning-center-grant/
    Need collaboration with classroom teacher. This research grant should be on our list for 2020/2021.
  5. Sparks Grant: TBA May 2020
  6. Rebuild IL fast-track grant: TBA June 30 – UPDATE: Rebuild announcement timeline is "UNKNOWN" at this time.
III. Facilities
  A. Subcommittee
   
Update: EMSA Outdoor Policy

 

• Tree Protection: Chris and Gary installed a buffer around 8 heritage oaks on the hillside west of the Neil building.  It is intended to be a temporary solution to tree protection from human traffic. At this point it is just a visual cue.

 

 

POSTPONE:
EPTC: purchase in ground basketball Hoop
Installation: EMSA, please coordinate with Tito what location and other materials (i.e. post hole digger and quickrete) he may need to install. • https://www.dickssportinggoods.com/p/goaliath-50-warrior-in-ground-basketball-hoop-19gltuglth50wrrrxbke/19gltuglth50wrrrxbke
IV. Whole Campus overview and discussion
  A. Campus Ownership
   
• Campus Insurance
• Site Disruption Plan
• Tree trimming
• Road patching timeline
• Residential management
• Water damage update
• Green Gorilla update
• Full campus security measures
• Facility alterations for Fall 2020
• Neil building improvements
• Campus Storage
• Westview Dormatory
• Dining Hall

 

 
V. Closing Items
  A. Adjourn Meeting