Final

Elgin Math & Science Academy

Board Meeting

Date and Time

Thursday July 16, 2020 at 6:00 PM CDT

Location

Phone Numbers
PIN: ‪269 702 232#‬

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Doree Haight 1 m
  B. Call the Meeting to Order   Kerin Kelly 1 m
  C. Public Comment   Melanie Gibb 1 m
   
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you sign-in with your first and last name, subject of your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.
  
  D. Approve Minutes 6/18/20 Board of Directors Meeting Approve Minutes Kerin Kelly 1 m
     
  E. Executive Session/Principal Evaluation Approve Minutes Kerin Kelly 1 m
    Approve minutes for Executive Session Meeting for Principal Evaluation on July 14, 2020  
  F. FOIA Report   Frank Bisconti 1 m
  G. Community Crew Discuss Gary Swick 5 m
II. Governance 6:11 PM
 
Governance
 
  A. Approve New Board Member Bethea Lane Vote Kerin Kelly 3 m
   
As the elected co-chair of the Parent Teacher Crew, Bethea has agreed to join the EMSA Board in that capacity.  This does not necessarily set precedent that co-chairs are automatically added to the EMSA Board of Directors, but reflects that the EMSA bylaws allow for the elected president of the PTC as well as one additional elected parent.  
  
  B. Approve Bylaws Vote Kerin Kelly 5 m
   
Attached please find the bylaws for a second final approval. This is the final form without edits showing.

 

  
  C. Board Operations 2020-21 Vote Kerry Kelly and Lezlie Fuhr 5 m
   
Board Meeting Schedule
Current Board Members and Roles
Training for Board Members
  
III. Principal's Report 6:24 PM
 
Board
 
  A. Principal's Report Vote Lezlie Fuhr 5 m
   
Calendar Adaptation
Handbook

 

  
IV. PTC Report 6:29 PM
  A. Report of Parent Teacher Crew FYI Sue Bennett 5 m
V. Finance 6:34 PM
 
Finance
 
  A. CFO Report Discuss Frank Bisconti 5 m
  B. Finance Committee Update and/or Recommendation for Debt Capacity and Instruments Vote Frank Bisconti 2 m
   
If EMSA's CFO requires Board Approval to facilitate his pursuit of debt instruments, then upon proper motion, the Board will vote on debt capacity and/or debt instrument.
  
VI. Master Plan Committee 6:41 PM
 
Master Plan Committee
 
  A. GMP #1 update FYI Melanie Gibb 5 m
  B. Campus Ownership Update FYI Kerin Kelly 5 m
  C. Capital Project Financing Update FYI Melanie Gibb 5 m
VII. Development 6:56 PM
 
Development
 
  A. Development Committee Vote Kerry Kelly, Doree Haight, Brian Pinon 5 m
   
Grant Update:  Rebuild Illinois Fast Track Infrastructure Grant, if EMSA is awarded, motion to accept.
Capital Campaign
Development Committee 
  
VIII. Academic Excellence 7:01 PM
 
Academic Excellence
 
  A. Back to School Plan Vote Lezlie Fuhr 20 m
IX. Outreach: Families and Community 7:21 PM
 
Outreach: Families and Community
 
  A. HAE FYI Melanie Gibb
   
Lezlie has coordinated food drop off for HAE families with EMSA flyer included.
  
  B. Committee members FYI Melanie Gibb 5 m
X. Principal Support and Evaluation 7:26 PM
 
Principal Support and Evaluation
 
  A. Update on Principal Support and Evaluation FYI Brian Pinon 2 m
XI. Board Goals 7:28 PM
  A. Board on Track Success Goals Discuss Kerin Kelly 5 m
   
All Board Members must update their Skills Survey under "Profile".
Please complete by August Board meeting.
    Go to Dashboard. In upper righthand corner, click on the triangle arrow for the drop down menu under your name. Click on “My Profile”. On this page, click on the second item “SKILLS”. Please update according to new skills acquired in the last year.

 

Recruit New Board Members
Due on Jun 18

Begin Tracking Goals in BoardOnTrack
Due on Jun 18 
  
XII. Other Business 7:33 PM
  A. Audience Comments and Questions FYI Melanie Gibb 5 m
   
Audience Comments and Questions will be read into record at this time.
  
XIII. Closing Items 7:38 PM
  A. Adjourn Meeting Vote Kerin Kelly